Program Assistant, Philanthropy and MarCom, Application Close: 10/9/26 (National Offices United Church of Christ)

GENERAL PURPOSE OF POSITION

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Serve as program assistant providing daily administrative support to the MarCom and Philanthropy teams, including but not limited to, phone and voicemail handling, digital calendar coordination, digital and written correspondence, travel arrangements, project planners, work requests, and other duties as assigned.
• Maintain the confidentiality of sensitive correspondence and meetings.
• Support and coordinate special events and designated meetings, on-site, hybrid, and virtual, including logistics (e.g., meals/snacks, registration, pre-meeting communications, room setup, virtual meeting spaces, chat monitoring); administrative support (e.g., meeting agenda documentation, invites, name tags, distribution of materials and resources)); follow up tasks, and meeting minutes.
• Support the Directors in coordinating the production and printing of various publications in support of the MarCom Project Manager and Philanthropy Development Strategist, with tasks including but not limited to project and planner management, vendor relations, and the promotions of resource development and print/digital collateral.
• Process accounting and contractual paperwork to support the effective operations of both teams.
• Track and maintain all project files and resources associated with both departments
• Process and submit orders for supplies, invoices, and other items as assigned.
• Support the team with daily mail collection and distribution,