Program Administration & Outreach Coord - Temp

• Maintain a variety of trainee records, classroom attendance, files and records, including confidential materials.
• Input data information into the databases such as Powerbase, Google Drive, NYC DOB Training Connect and others.
• Ensure that all data and paperwork is accurately entered and saved .
• Track program activities, including event registration, program participation, and alumni updates.
• Manage data entry and work with program staff to accurately track members data.
• Ensure role related Google Drive files are up to date and organized appropriately.
• Create and update reports for development and program purposes.
• Collaborate with staff across the org to develop and drive the program
• Responsible for completing reports and program paperwork.
• Assists in completing other program goals and requirements, such as answering phone calls and assisting members or workers with program questions, requests or needs.
• Set up the logistics for Health and Safety trainings

Support additional projects and duties as assigned.

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

• A commitment to WJP’s mission, vision, and values and our workers and worker justice.
• Strong written and verbal communications skills in English and Spanish
• Spanish fluency is required
• Performs all functions and activities within the guidelines and philosophy set forth in WJP’s Strategic Plan.
• Proficiency knowledge of Microsoft Office (Excel, Word) and other applications (Google Apps.)
• Strong administrative and organizational skills necessary to carry out the job description responsibilities.
• Strong attention to detail and organizational skills
• Demonstrated initiative and self-direction in pursuing projects and goals.
• Demonstrated ability to interact effectively and work successfully with persons of diverse backgrounds, including people with different racial, ethnic and class backgrounds, people of different genders, and people with disabilities.
• Ability to handle multiple priorities at the same time.
• Dedication and ability to work a flexible schedule including early mornings, evenings, and/or weekends.

The physical demands described here are representative of those for this position.

Reasonable accommodations will be made to enable individuals with disabilities to perform the functions.

W ork is performed in an office environment and in close proximity to other workers.

While performing the duties of this position, the employee is required to:

• There may be a need to lift and/or move materials or equipment.
• Able to work outdoors in inclement weather conditions.
• Able to commute using the NYC public transportation system.
• Able to work in an open office space.
• Able to work a flexible schedule including early mornings, evenings, and/or weekends as needed.
• Handle, or feel objects, tools or controls.
• Reach; traverse; sit or stand (usually for longer periods of time); occasionally ascend/descend; and position self (to) move.
• Extended periods of time in front of a computer screen is an essential aspect of the position.
• Lift and/or move up to 25 pounds.
• The noise level in the work environment is usually moderate.
• Job is not subject to significant occupational or environmental hazards.
• Likelihood of personal injury would be relatively slight.
• Environmental and work hazards are not present to a measurable degree.

Loc ation: Work will be primarily performed at the South Slope Worker Center/Hub on-site and occasionally at the Williamsburg Worker Center/Hub and will travel periodically.

This position is not eligible for remote work.

Schedule: The regular work schedule for this position is weekends plus 3 weekdays, though there will be occasional 5-weekday weeks when weekend work is not needed.

This is a temporary full-time position with an anticipated end date of June 2027.

Employment beyond June 2027 is dependent on available funding.

This role requires the ability to work WJP’s regular business hours and the ability to work regularly in the evenings and on weekends.

The starting salary for this position is $25 - $28 / hour.

This position is eligible for a full benefits package including:

• Generous Paid-Time-Off (PTO): twelve paid holidays, three weeks of vacation, one week of personal holiday, and ability to accrue up to 487.5 hours of health leave time for benefited staff.
• 80% Employer-paid, offering some $0 deductible Health Insurance through Harvard Pilgrim along with several low-deductible plans;
• Low-cost Harvard Pilgrim/Point32Health Dental and Vision.
• Flexible Spending Accounts (FSA) for Health and Dependent Care.
• Employer-paid Life, Long- and Short-Term Disability Insurance.
• Employer-paid Pension and Employee-paid 403b plan through TIAA.
• ...and more!

TSNE/WJP strives to achieve excellence through a diverse, equitable, and inclusive work environment that embraces all of our individual and collective differences.

Black, Indigenous, People of Color, Middle Eastern and North African, Bilingual and/or Bicultural candidates, and LGBTQ2SIA+ candidates are encouraged to apply.

We value and honor the unique talents, learning styles, and lived experiences of each individual that enrich and strengthen our workplace culture, and we are proud to be an equal opportunity and affirmative action employer.

All employment conditions are based on an individual’s performance and job qualifications. TSNE/WJP prohibits discrimination and harassment of any kind based on race, creed, color, religion, native language, gender, sexual orientation, gender identity/expression, national origin, physical or mental disability, age, genetic information, veteran status, marital status, parental status, pregnancy, race-based hairstyles, or any other protected characteristic stated by federal and state law. Regardless of any class’ protection under the law or lack thereof, TSNE/WJP celeb rates diversity and values the strengths that come with having a diverse team of employees. It is represented in our workplace culture, and it is who we are.

TSN E/WJP's EE O statement extends to volunteers, interns, contractors, vendors, and clients.