Procurement Officer

Role Purpose

Procurement and Purchasing

• Manage the end-to-end procurement process from purchase requisition through purchase order, delivery, and invoice coordination.
• Source goods, services, and works in line with approved specifications, budgets, and timelines.
• Obtain and evaluate competitive quotations and proposals.
• Prepare comparative statements and procurement recommendations for approval.
• Negotiate pricing, payment terms, delivery schedules, and other commercial conditions.
• Monitor outstanding purchase orders and follow up with suppliers for timely delivery.

Supplier Management

• Identify, evaluate, and develop reliable suppliers across education resources, facilities, IT, catering, events, uniforms, furniture, office supplies, and professional services.
• Maintain an accurate approved supplier database.
• Support supplier onboarding and due diligence, including commercial, legal, and compliance documentation.
• Monitor supplier performance against service, quality, cost, and delivery requirements.
• Address supplier issues and support supplier reviews and contract renewals.

Cost Control and Compliance

• Support cost efficiencies and identify savings opportunities.
• Monitor procurement expenditure against approved budgets.
• Analyse quotations, pricing trends, and purchasing patterns.
• Maintain records for financial reporting and audit requirements.
• Ensure procurement activity complies with policies, delegated authority limits, financial controls, and applicable UAE requirements.
• Maintain documentation and audit trails for procurement decisions.

Stakeholder and Systems Management

• Work with Finance, Operations, Facilities, IT, Admissions, HR, Academic, and other departments to understand purchasing requirements.
• Provide procurement advice on sourcing options, specifications, supplier selection, and commercial considerations.
• Maintain procurement records in finance and procurement systems.
• Prepare reports covering expenditure, savings, supplier performance, outstanding orders, and relevant KPIs.
• Improve procurement workflows and support digital procurement solutions and automated workflows.

School-Specific Procurement

• Support procurement for school events, educational programmes, facilities projects, staff requirements, new academic years, school openings, and major events.
• Ensure educational resources, equipment, and services meet required specifications and timelines.
• Ensure suppliers understand expectations regarding professional conduct, safeguarding, confidentiality, and site requirements.

Person Specification

• Relevant qualification in procurement, supply chain management, business, finance, or a related discipline.
• Minimum three years of relevant procurement or purchasing experience, preferably within the UAE.
• Strong knowledge of procurement processes, supplier management, and commercial negotiation.
• Experience managing quotations, purchase orders, supplier documentation, and procurement records.
• Strong analytical and numerical skills.
• Strong Microsoft Excel skills and experience using ERP, finance, or procurement systems.
• High attention to detail, strong organisation, and the ability to manage multiple priorities and tight deadlines.
• Strong commercial judgement, negotiation skills, integrity, and professional discretion.

Desirable Experience

• Procurement experience within a school, education group, hospitality, premium service organisation, or similarly complex environment is desirable.
• Knowledge of UAE procurement practices and supplier markets is desirable.
• Experience managing service contracts, supplier performance, digital procurement, or workflow automation is desirable.

Workplace and Safeguarding

• The work location is in person.
• The successful candidate must comply with safeguarding policies and procedures and complete appropriate pre-employment checks in accordance with UAE requirements and safer recruitment standards.

Compensation

• Pay is listed as AED 8,000 to AED 10,000 per month.