Procurement Manager Planning

The Procurement Manager – Preconstruction & Estimating is responsible for leading procurement activities throughout the preconstruction and bidding lifecycle, from initial bid solicitation through project award and transition into execution.

This position will partner closely with Estimating, Engineering, Business Development, Project Management, and Operations to develop accurate and competitive project estimates and procurement strategies. The role will be responsible for obtaining and validating material, equipment, subcontractor, and supplier pricing; developing procurement schedules and assumptions; evaluating commercial terms; identifying long-lead and high-risk items; and providing market intelligence to support bidding and project development decisions.

The Procurement Manager will also develop and maintain strategic relationships with key suppliers, manufacturers, subcontractors, and service providers to improve pricing, availability, lead times, and overall competitiveness.

Following project award, this position will support the transition of procurement strategies, vendor commitments, pricing assumptions, and procurement risks from preconstruction into project execution.

Lead procurement activities associated with preconstruction and competitive bidding for medium- and high-voltage EPC projects.

Develop procurement strategies for major project bids based on project scope, schedule, location, technical requirements, market conditions, and client requirements.

Review bid documents, specifications, drawings, equipment lists, bills of material, and scopes of work to identify procurement requirements, exclusions, assumptions, and potential gaps.

Solicit, obtain, analyze, and negotiate budgetary and firm pricing from equipment manufacturers, suppliers, subcontractors, and specialty contractors.

Develop and maintain detailed procurement pricing for major electrical equipment and materials, including transformers, circuit breakers, disconnect switches, relaying and control equipment, CTs/PTs, bus systems, conductors, cable, structures, grounding systems, station service equipment, and other substation components.

Develop subcontractor bid packages and solicit competitive proposals for civil, electrical, testing and commissioning, equipment installation, foundations, site work, directional drilling, transmission/distribution construction, and other project scopes.

Evaluate supplier and subcontractor proposals for scope compliance, pricing, lead time, commercial terms, exclusions, and technical requirements.

Identify scope gaps, inconsistencies, qualifications, and potential change-order exposure within supplier and subcontractor proposals.

Provide procurement input into estimate development, including material pricing, subcontractor costs, freight, escalation, taxes, allowances, contingencies, and procurement-related assumptions.

Develop and maintain procurement bid tabs, vendor comparison matrices, pricing databases, and historical cost information to improve estimating accuracy and consistency.

Identify long-lead equipment and materials during the bidding process and provide realistic lead-time assumptions for project schedules.

Monitor market conditions, commodity pricing, manufacturer capacity, and supply-chain constraints that may affect project pricing and execution.

Establish procurement assumptions and exclusions for inclusion in proposals and contracts.

Support value-engineering efforts by identifying alternative manufacturers, materials, construction methods, and procurement strategies that may improve project cost, schedule, or execution.

Participate in bid reviews, estimate reviews, risk reviews, and project pursuit meetings with leadership, estimating, engineering, and operations.

Support development of procurement schedules and milestone dates for major project pursuits.

Maintain current knowledge of supplier capabilities, manufacturing capacity, pricing trends, and market conditions.

Develop and maintain strategic relationships with key equipment manufacturers, suppliers, subcontractors, and specialty contractors.

Establish a qualified and competitive supplier/subcontractor network capable of supporting Saber Power's project pursuits and execution requirements.

Prequalify vendors and subcontractors based on capabilities, safety performance, financial stability, geographic coverage, quality, capacity, schedule performance, and commercial competitiveness.

Lead negotiations with suppliers and subcontractors to establish competitive pricing and favorable commercial terms.

Negotiate pricing, payment terms, escalation provisions, delivery requirements, warranties, liquidated damages, cancellation provisions, and other commercial terms as appropriate.

Conduct supplier and subcontractor market outreach to maintain competitive tension during the bidding process.

Travel to supplier and subcontractor facilities as necessary to develop relationships, evaluate capabilities, and understand manufacturing and production capacity.

Develop project-specific procurement plans during the preconstruction phase, identifying major procurement milestones, long-lead items, vendor commitments, and critical procurement risks.

Establish procurement strategies that align with project execution schedules and contractual requirements.

Identify procurement-related risks and opportunities prior to project award and communicate them to estimating, operations, and executive leadership.

Maintain clear documentation of bid assumptions, vendor quotations, qualifications, lead times, and commercial commitments.

Participate in project turnover meetings to ensure procurement assumptions, pricing, vendor selections, commitments, and risks are effectively transitioned from preconstruction to project execution.

Support project teams during the initial procurement phase following award to ensure continuity between the estimate and the executed project.

Assist project teams in resolving supplier and subcontractor issues that arise from preconstruction commitments or bid assumptions.

Lead, develop, coach, and mentor procurement personnel supporting preconstruction and planning.

Establish and maintain standardized procurement and bidding procedures, templates, bid forms, and evaluation processes.

Develop and maintain procurement databases and historical pricing information to improve future estimates.

Establish key performance metrics for procurement activities, including pricing competitiveness, quote coverage, supplier response rates, lead-time accuracy, and procurement savings.

Continuously improve procurement processes to increase estimate accuracy, reduce risk, improve bid turnaround times, and strengthen supplier competitiveness.

Collaborate with Engineering, Estimating, Business Development, Project Management, Construction, and Finance to support company-wide project development and execution objectives.

Maintain confidentiality and uphold high ethical standards in all procurement activities and business dealings.

Perform other duties as assigned by management appropriate to the role and business needs.