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Procurement Manager
Winchester College
Winchester, KSA
Full Time
Manager
Hybrid
4 weeks ago
Strategic SourcingContract ManagementSupplier Relationship ManagementNegotiationData AnalyticsProject Management
Free
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About the Role
Winchester College seeks an experienced Procurement Manager to lead end-to-end procurement activities, drive strategic sourcing, and enhance procurement governance. The role involves stakeholder engagement across academic and operational departments, contract management, and ensuring value for money.
Key Skills for This Role
Strategic SourcingContract ManagementSupplier Relationship ManagementNegotiationData AnalyticsProject Management
Responsibilities
- Develop and implement a school wide procurement strategy aligned to financial, operational, and educational objectives
- Establish and maintain procurement policies, procedures, and financial controls consistent with charity governance
- Manage tender processes including preparation of specifications, evaluation criteria, negotiation, and award recommendations
- Develop and maintain central contracts register, ensuring timely renewals and robust contract performance monitoring
- Develop structured supplier relationship management mechanisms across strategic suppliers
- Deliver cost savings and cost avoidance initiatives, tracking results and preparing reports for senior leadership
- Partner with operational heads to understand demand and plan sourcing activity
- Ensure procurement activity complies with legal and regulatory requirements including charity law, data protection, and safeguarding
- Drive sustainable procurement initiatives aligned to the school’s environmental goals
Requirements
- Professional procurement qualification (e.g., CIPS Level 5/6) or equivalent experience
- Demonstrated experience in strategic procurement, tendering, and contract management
- Ability to manage complex stakeholder relationships with diplomacy and clarity
- Strong negotiation, analytical, and project management skills
- Understanding of charity governance, audit requirements, or regulated procurement environments
- Ability to handle confidential and sensitive information appropriately
Full Job Posting
About the Role
- The College is seeking an experienced Procurement Manager to lead and manage the school’s end to end procurement activities.
- This role will offer the opportunity to drive a structured review of procurement practices to support growth of the College.
Key Responsibilities
- Develop and implement a school wide procurement strategy aligned to the school’s financial, operational, and educational objectives.
- Establish and maintain procurement policies, procedures, and financial controls consistent with charity governance requirements.
- Lead category strategies (e.g., estates, IT, facilities, transport, teaching resources).
- Manage tender processes, including preparation of specifications, evaluation criteria, negotiation, and award recommendations.
- Develop and maintain central contracts register, ensuring timely renewals and robust contract performance monitoring.
- Negotiate commercial terms that protect the school’s interests, including service levels, KPIs, pricing mechanisms, warranties, and safeguarding clauses.
- Develop structured supplier relationship management mechanisms across strategic suppliers.
- Conduct formal performance reviews, ensuring delivery against service levels and agreed outcomes.
- Work closely with Finance to align procurement plans with the annual budget, estate development plan, and long term financial strategy.
- Deliver cost savings and cost avoidance initiatives, tracking results and preparing reports for senior leadership and governors.
- Use data analytics to identify spending patterns, consolidation opportunities, and areas for improved buying discipline.
- Partner with operational heads (Estates, ICT, Sports, Operations, Academic departments) to understand demand and plan sourcing activity.
Person Specification and Key Qualities
- Professional procurement qualification (e.g., CIPS Level 5/6) or equivalent experience.
- Demonstrated experience in strategic procurement, tendering, and contract management including retendering and implementation of software platforms.
- Ability to manage complex stakeholder relationships with diplomacy and clarity.
- Strong negotiation, analytical, and project management skills.
- Understanding of charity governance, audit requirements, or regulated procurement environments.
- Ability to handle confidential and sensitive information appropriately.
Benefits
- Free staff lunches during term time.
- Free use of some sports facilities and discounted hire charges for others.
- Cycle to work scheme.
- Free access to cultural, musical, theatrical and sporting talks and events.
- Employee Referral Scheme with reward up to £250.
- Free Library membership with access to online journals and magazines.
- Reduced green fee rates for local golf course.
Salary and Pension
- Salary of £45,000 per annum, paid monthly in arrears.
- Auto enrolment into College’s pension scheme; Group Personal Pension Plan with employee 4% and employer 3% initially, after 9 months option to join Tier 2 with employee 5% and employer 9%.
- Life cover of 2 times salary (Tier 1) or 4 times salary (Tier 2).
Hours of Work and Leave
- Full time role, 37.5 hours per week; part time (0.6 0.8 FTE) may be considered.
- 28 days holiday annually including public bank holidays; leave must be taken outside term times.
- Probation period of six months; notice period one week during probation, three months thereafter.
Additional Information
- Enhanced DBS check required.
- Appointment subject to medical check and satisfactory references.
- Flexible start date with preference for commencement as soon as possible.
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