Procurement Associate (OTS Statewide Operations Associate 1-4)

Minimum Qualifications

• The official job specifications for this role, as defined by the State Civil Service, can be found here .

Other Qualifications

• Job Duties: Responsible for creating advanced PO's, reporting, helping create procedures for section work flows, vendor negotiations on price, and obtaining approvals, according to the Louisiana State Laws, Rules and Regulations and IT Procurement Guidelines. Prepares and maintains reports detailing fiscal year expenditures, including forecasting for future fiscal years. Verifies budget transactions, current balances and allocation of budgeted funds. Prepares detailed reports for VPM with information on IT funding, budget, contracts, hardware maintenance, software maintenance, and services throughout the fiscal year. This position serves to assist in supporting statewide information technology operations functions as a lead associate to lower lever positions in the Vendor and Provider Management area. Coordinates complex IT acquisitions and/or other operational needs with vendors and guides lower-level personnel as needed. This position is a purchasing liaison to the Division of Administration (DOA), consolidated state agencies, and the Office of State Procurement on behalf of OTS. Works closely with OTS Agency Relationship Managers providing input to assist in making decisions into strategies for procuring goods and services. Reviews the creation and modification of technical purchase orders and shopping carts to ensure compliance with applicable policies and procedures. Guides lower-level personnel in interpreting policy and procedures as relevant to statewide information technology purchases. Responsible for having knowledge of the Louisiana Procurement Laws, Rules and Regulations, and the IT Procurement Guidelines and policy's. Advanced understanding of business operations, technical products and/or OTS services in order to provide lead associate support related to operational functions for the Office of Technology Services. Other duties as needed and/or directed by the State CIO or his designee. Position-Specific Details: Appointment Type: This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee. Career Progression: This vacancy participates in a career progression group and may be filled from this recruitment as an OTS Statewide Operations Associate 1, 2, 3, or 4 Louisiana is a "State as a Model Employer" for People with Disabilities. How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page. Prior to a new hire, a background check, including criminal record history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. A criminal history check may be conducted on employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system. *Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire. For further information about this posting, please contact: Erica R. Gay HR Specialist Division of Administration/Office of Human Resources Email: Erica.Gay@la.gov
• Responsible for creating advanced PO's, reporting, helping create procedures for section work flows, vendor negotiations on price, and obtaining approvals, according to the Louisiana State Laws, Rules and Regulations and IT Procurement Guidelines. Prepares and maintains reports detailing fiscal year expenditures, including forecasting for future fiscal years. Verifies budget transactions, current balances and allocation of budgeted funds. Prepares detailed reports for VPM with information on IT funding, budget, contracts, hardware maintenance, software maintenance, and services throughout the fiscal year.
• This position serves to assist in supporting statewide information technology operations functions as a lead associate to lower lever positions in the Vendor and Provider Management area. Coordinates complex IT acquisitions and/or other operational needs with vendors and guides lower-level personnel as needed. This position is a purchasing liaison to the Division of Administration (DOA), consolidated state agencies, and the Office of State Procurement on behalf of OTS. Works closely with OTS Agency Relationship Managers providing input to assist in making decisions into strategies for procuring goods and services. Reviews the creation and modification of technical purchase orders and shopping carts to ensure compliance with applicable policies and procedures. Guides lower-level personnel in interpreting policy and procedures as relevant to statewide information technology purchases.
• Responsible for having knowledge of the Louisiana Procurement Laws, Rules and Regulations, and the IT Procurement Guidelines and policy's. Advanced understanding of business operations, technical products and/or OTS services in order to provide lead associate support related to operational functions for the Office of Technology Services.
• Other duties as needed and/or directed by the State CIO or his designee.
• Appointment Type: This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee.

Benefits

• Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave – Up to six weeks paid parental leave More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System ( www.lasersonline.org ). LASERS has provided this video to give you more detailed information about their system Teacher's Retirement System of Louisiana ( www.trsl.org ), Louisiana School Employees Retirement System ( www.lsers.net ), among others
• New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day.
• Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day.
• Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day.
• Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day.
• Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day.
• Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day.
• Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day.
• Veteran's Day, Thanksgiving Day and Christmas Day.
• Thanksgiving Day and Christmas Day.
• Louisiana State Employees Retirement System ( www.lasersonline.org ). LASERS has provided this video to give you more detailed information about their system Teacher's Retirement System of Louisiana ( www.trsl.org ), Louisiana School Employees Retirement System ( www.lsers.net ), among others
• Teacher's Retirement System of Louisiana ( www.trsl.org ), Louisiana School Employees Retirement System ( www.lsers.net ), among others
• Louisiana School Employees Retirement System ( www.lsers.net ), among others

Supplemental Questions