Procurement Assistant / Purchasing Assistant / Vendor Assistant

Element5

Remote, UAE

Part-time

Entry

Remote

Discovered 2 weeks ago

Procurement administrationPurchasing coordinationSupplier managementSourcingQuotation analysisPurchase orders

Free

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Key skills for this role

Procurement administrationPurchasing coordinationSupplier management

Support procurement administration, purchasing coordination, supplier communication, quotation management, and purchasing documentation.

Assist with purchase requests, supplier comparisons, vendor records, purchase orders, and procurement activity monitoring.

The position is part time and fully remote.
The source states that the role is available in the United Arab Emirates with remote working.

Assist with daily procurement administration and organize purchase requests, requisitions, quotations, purchase orders, and records.
Source suppliers, products, materials, equipment, and services based on established purchasing requirements.
Research potential suppliers, vendors, distributors, and service providers.
Request and compare quotations, pricing, specifications, lead times, payment terms, availability, and delivery details.
Prepare, issue, track, and monitor purchase orders, approvals, supplier confirmations, deliveries, and outstanding requirements.

Maintain vendor profiles, supplier databases, contact information, product details, pricing records, and procurement trackers.
Coordinate with suppliers, procurement, finance, warehouse, logistics, and internal departments.
Follow up on quotations, order confirmations, availability, delivery schedules, invoices, and documentation.
Verify supplier details, quantities, prices, order references, and supporting documents.
Maintain organized digital files for quotations, purchase orders, supplier documents, invoices, contracts, products, and correspondence.

Monitor supplier performance, order fulfillment, delivery timelines, pricing changes, and outstanding supplier issues.
Conduct market and supplier research to identify alternative vendors, products, pricing options, and sourcing opportunities.
Prepare procurement summaries, supplier comparisons, purchasing reports, order trackers, and management updates.
Assist with reconciliation by comparing purchase orders, quotations, invoices, and delivery documentation.
Identify opportunities to improve purchasing processes, supplier coordination, procurement tracking, and vendor administration.

A bachelor's degree or equivalent qualification in procurement, supply chain management, business administration, purchasing, logistics, or a related field is preferred.
At least three years of relevant professional experience is preferred.

Understand procurement processes, purchasing workflows, supplier management, quotations, purchase orders, and vendor administration.
Be familiar with ERP, procurement, vendor management, spreadsheet, database, and digital collaboration tools.
Demonstrate strong research, quotation comparison, numerical, analytical, organizational, communication, documentation, and problem-solving skills.
Work independently and handle supplier, pricing, purchasing, and commercial information responsibly.

Flexible part-time hours with a fully remote working arrangement.
Exposure to procurement operations, purchasing, supplier management, sourcing, quotation analysis, and vendor systems.
Professional development through hands-on involvement in procurement and business operations.