Procurement Assistant / Purchasing Assistant / Procurement Coordinator
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Key skills for this role
Role Overview
The role supports supply chain operations, vendor interactions, and operational purchasing workflows.
The position reports to a Procurement Manager or Purchasing Lead and works with Operations, Warehouse, Finance, and suppliers.
Key Skills for This Role
Full Job Posting
Role Description
The role supports supply chain operations, vendor interactions, and operational purchasing workflows.
The position reports to a Procurement Manager or Purchasing Lead and works with Operations, Warehouse, Finance, and suppliers.
Core Responsibilities
- Process purchase requisitions and issue approved purchase orders.
- Track delivery schedules, maintain vendor databases, and resolve delivery discrepancies.
- Obtain supplier quotations and compile comparative pricing sheets.
- Perform initial quality checks, match delivery orders with invoices, and maintain purchasing logs.
- Monitor safety stock, reorder points, inventory levels, and supplier lead times.
- Support vendor performance reviews and coordinate with internal teams, logistics providers, and suppliers.
Qualifications
- Bachelor’s degree or Diploma in Supply Chain Management, Logistics, Procurement, Business Administration, or a related field.
- Practical purchase order, requisition, delivery order, and vendor invoice processing experience.
- Experience sourcing vendors, requesting quotations, comparing prices, and supporting vendor reviews.
- Basic knowledge of inventory control, reorder points, safety stock, and lead-time tracking.
- Hands-on exposure to ERP systems and procurement tools.
- Intermediate Excel or Google Sheets skills, including VLOOKUP/XLOOKUP, Pivot Tables, and SUMIFS.
- Ability to negotiate basic payment terms, discounts, and delivery arrangements.
- Understanding of procurement policies, anti-bribery standards, ethical sourcing, and audit documentation.
- Strong communication, organization, problem-solving, and supplier relationship skills.
Systems and Tools
- ERP or procurement systems such as SAP, Oracle NetSuite, Odoo, Zoho Inventory, or Microsoft Dynamics.
- Microsoft Excel or Google Sheets for order logs, spend analytics, and supplier lead-time tracking.
Professional Attributes
High ethical standards, strong attention to detail, resilience under operational timelines, and a proactive working style.
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