Procurement Assistant / Purchasing Assistant / Procurement Coordinator
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Key skills for this role
Role Overview
The role supports supply chain operations, vendor interactions, and operational purchasing workflows.
The position processes purchase requisitions, issues approved purchase orders, tracks deliveries, and maintains vendor databases.
The role reports to a Procurement Manager or Purchasing Lead and works with Operations, Warehouse, Finance, and suppliers.
Key Skills for This Role
Full Job Posting
Role Overview
The role supports supply chain operations, vendor interactions, and operational purchasing workflows.
The position processes purchase requisitions, issues approved purchase orders, tracks deliveries, and maintains vendor databases.
The role reports to a Procurement Manager or Purchasing Lead and works with Operations, Warehouse, Finance, and suppliers.
Core Responsibilities
- Process purchase requisitions and issue approved purchase orders.
- Track delivery schedules and resolve discrepancies.
- Maintain vendor databases, purchasing logs, and supplier records.
- Obtain comparative quotations and compile pricing sheets.
- Perform initial quality checks and match delivery orders with vendor invoices.
- Monitor safety stock, reorder points, and supplier lead times.
- Coordinate basic vendor performance reviews.
- Support supplier negotiations and maintain strong vendor relationships.
Qualifications
- Bachelor’s degree or diploma in supply chain management, logistics, procurement, business administration, or a related field.
- Experience generating purchase orders, converting requisitions, matching delivery orders, and auditing vendor invoices.
- Experience sourcing vendors, requesting RFQs, comparing prices, and coordinating vendor reviews.
- Basic understanding of inventory control, reorder points, safety stock, and lead-time tracking.
- Hands-on exposure to ERP systems and procurement tools, including SAP, Oracle NetSuite, Odoo, Zoho Inventory, or Microsoft Dynamics.
- Intermediate Excel or Google Sheets skills, including VLOOKUP or XLOOKUP, Pivot Tables, and SUMIFS.
- Understanding of procurement policies, anti-bribery standards, ethical sourcing, and audit documentation.
Professional Skills
- Strong commercial awareness and ability to negotiate basic pricing, payment terms, and delivery arrangements.
- Excellent communication skills for coordination with internal teams, logistics providers, and suppliers.
- Exceptional organization, problem-solving ability, ethical standards, and resilience under operational timelines.
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