Procurement Assistant / Purchasing Assistant / Procurement Coordinator
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Key skills for this role
Role Overview
The role supports supply chain operations, vendor interactions, and operational purchasing workflows.
The position works with Operations, Warehouse, Finance, external suppliers, and logistics providers.
The role is described as entry-to-mid level and reports to the Procurement Manager or Purchasing Lead.
The position requires attention to detail, numerical and negotiation skills, ERP and spreadsheet proficiency, supplier relationship management, and adherence to corporate governance.
Key Skills for This Role
Full Job Posting
Role Description
The role supports supply chain operations, vendor interactions, and operational purchasing workflows.
The position works with Operations, Warehouse, Finance, external suppliers, and logistics providers.
The role is described as entry-to-mid level and reports to the Procurement Manager or Purchasing Lead.
The position requires attention to detail, numerical and negotiation skills, ERP and spreadsheet proficiency, supplier relationship management, and adherence to corporate governance.
Responsibilities
- Process purchase requisitions and issue approved purchase orders.
- Track delivery schedules and maintain vendor databases.
- Obtain comparative supplier quotations and perform initial quality checks.
- Match invoices with delivery documentation and resolve delivery discrepancies.
- Monitor safety stock thresholds, reorder points, and supplier lead times.
- Update purchasing logs and coordinate with internal teams, suppliers, and logistics providers.
- Support vendor performance reviews and maintain supplier relationships.
Qualifications
- Bachelor's degree or Diploma in Supply Chain Management, Logistics, Procurement, Business Administration, or a related field.
- Practical experience generating purchase orders, converting requisitions, matching delivery orders, and auditing vendor invoices.
- Ability to source vendors, request RFQs, compile comparative pricing sheets, and coordinate vendor performance reviews.
- Basic understanding of inventory control, reorder points, safety stock, and lead-time tracking.
- Hands-on exposure to ERP systems and procurement tools such as SAP, Oracle NetSuite, Odoo, Zoho Inventory, or Microsoft Dynamics.
- Intermediate Microsoft Excel or Google Sheets skills, including VLOOKUP or XLOOKUP, Pivot Tables, and SUMIFS.
- Ability to negotiate basic payment terms, pricing discounts, and delivery arrangements.
- Understanding of procurement policies, anti-bribery standards, ethical sourcing, and audit documentation.
- Excellent verbal and written communication skills.
- Exceptional organization, high ethical standards, problem-solving skills, and resilience under operational timelines.
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