Procurement Assistant / Purchasing Assistant / Procurement Coordinator

Role Description

Responsibilities

• Prepare and process purchase orders and maintain accurate procurement records.
• Assist with supplier sourcing and negotiate basic terms under guidance.
• Monitor order status and ensure timely delivery of goods and services.
• Verify purchases comply with internal policies and donor requirements.
• Coordinate with program and finance teams to consolidate requests and obtain quotations.
• Contribute to vendor evaluation and selection.
• Track inventory levels, resolve minor supplier discrepancies, and improve procurement processes.

Qualifications

• Strong purchasing and procurement skills with knowledge of workflows and documentation.
• Experience preparing and managing purchase orders with accurate data entry and record-keeping.
• Strong organization, attention to detail, and ability to manage multiple requests and deadlines remotely.
• Proficiency in standard office software is required.
• Procurement, purchasing, or administrative support experience is beneficial, preferably in a nonprofit or international organization.
• Familiarity with procurement or ERP systems is advantageous.
• A relevant diploma or degree in business, supply chain, logistics, or a related field is preferred.

Workplace

• The role is explicitly described as fully remote.