Procurement Assistant / Purchasing Assistant / Procurement Coordinator
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Key skills for this role
Role Overview
Supports supply chain operations, vendor interactions, and operational purchasing workflows.
Reports to the Procurement Manager or Purchasing Lead and works with Operations, Warehouse, Finance, and external suppliers.
Processes purchasing activities to help procure goods and services efficiently and cost-effectively.
Key Skills for This Role
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Role Description
Supports supply chain operations, vendor interactions, and operational purchasing workflows.
Reports to the Procurement Manager or Purchasing Lead and works with Operations, Warehouse, Finance, and external suppliers.
Processes purchasing activities to help procure goods and services efficiently and cost-effectively.
Responsibilities
- Process purchase requisitions and issue approved purchase orders.
- Track delivery schedules and maintain vendor databases and purchasing logs.
- Obtain comparative supplier quotations and support vendor performance reviews.
- Perform initial quality checks, match delivery orders with invoices, and resolve delivery discrepancies.
- Monitor safety stock thresholds, reorder points, and supplier lead times.
- Maintain supplier relationships while following corporate governance requirements.
Education and Experience
- Bachelor's degree or diploma in Supply Chain Management, Logistics, Procurement, Business Administration, or a related field.
- Practical experience with purchase orders, purchase requisitions, delivery-order matching, and vendor invoice auditing.
- Experience sourcing vendors, requesting quotations, preparing comparative pricing sheets, and supporting vendor reviews.
Required Skills
- Basic knowledge of inventory control, reorder points, safety stock, and lead-time tracking.
- Hands-on exposure to ERP and procurement systems, including tools such as SAP, Oracle NetSuite, Odoo, Zoho Inventory, or Microsoft Dynamics.
- Intermediate Microsoft Excel or Google Sheets skills, including VLOOKUP/XLOOKUP, Pivot Tables, and SUMIFS.
- Negotiation, commercial, communication, organizational, problem-solving, and ethical judgment skills.
- Knowledge of procurement policies, anti-bribery standards, ethical sourcing, and audit archiving.
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