Procurement Assistant / Purchasing Assistant / Procurement Coordinator
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Key skills for this role
Role Overview
Facilitate end-to-end purchasing operations, support supplier management, and ensure timely acquisition of goods and services.
Work with Procurement Managers, Category Leads, Inventory Teams, Accounts Payable, and external vendors.
Support operational continuity and supply chain efficiency in an entry-to-mid level procurement role.
Key Skills for This Role
Full Job Posting
Role Description
Facilitate end-to-end purchasing operations, support supplier management, and ensure timely acquisition of goods and services.
Work with Procurement Managers, Category Leads, Inventory Teams, Accounts Payable, and external vendors.
Support operational continuity and supply chain efficiency in an entry-to-mid level procurement role.
Responsibilities
- Process purchase requisitions, issue purchase orders, verify supplier invoices, and maintain procurement records.
- Track order delivery timelines, resolve shipping discrepancies, and coordinate vendor evaluation data.
- Negotiate minor commercial terms under guidance and audit supplier compliance with internal standards.
- Coordinate with Accounts Payable on purchase order, receipt, and invoice reconciliation.
- Interface with warehouse, logistics, and inventory teams to monitor reorder points and verify physical receipts.
- Communicate with suppliers about pricing, lead times, minimum order quantities, and delayed deliveries.
Qualifications
- Bachelor's degree or diploma in Supply Chain Management, Logistics, Business Administration, Purchasing, or a related discipline.
- Practical experience in full-cycle purchasing, requisition review, purchase order creation, and purchase order lifecycle tracking.
- Capability to reconcile purchase orders, receiving reports or delivery orders, and vendor invoices.
- Hands-on experience or working exposure to ERP systems and e-procurement platforms.
Procurement and Data Skills
- Experience maintaining approved vendor lists, communicating with suppliers, following up on delayed deliveries, and collecting supplier evaluation metrics.
- Intermediate-to-advanced Microsoft Excel or Google Sheets skills, including VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and conditional formatting.
- Basic understanding of procurement contracts, Incoterms, payment terms, warranty clauses, and compliance guidelines.
- Ability to coordinate inventory, warehouse, logistics, and physical receipt activities.
Professional Attributes
Clear verbal and written commercial communication skills for supplier negotiations.
High integrity, sharp attention to detail, strong time management, analytical ability, and problem-solving skills under tight deadlines.
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