Procurement Assistant / Purchasing Assistant / Procurement Coordinator
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Key skills for this role
Role Overview
The Procurement Assistant, Purchasing Assistant, or Procurement Coordinator supports supply-chain operations and operational purchasing workflows.
The entry-to-mid level role reports to a Procurement Manager or Purchasing Lead.
The role works with Operations, Warehouse, Finance, and external suppliers to procure goods and services efficiently and cost-effectively.
Key Skills for This Role
Full Job Posting
Role Description
The Procurement Assistant, Purchasing Assistant, or Procurement Coordinator supports supply-chain operations and operational purchasing workflows.
The entry-to-mid level role reports to a Procurement Manager or Purchasing Lead.
The role works with Operations, Warehouse, Finance, and external suppliers to procure goods and services efficiently and cost-effectively.
Procurement Operations
- Process purchase requisitions and issue approved purchase orders.
- Track delivery schedules and maintain purchasing logs.
- Maintain vendor databases and supplier records.
- Match delivery orders with vendor invoices and perform initial quality checks.
Supplier and Inventory Coordination
- Source vendors, request comparative quotations, and compile pricing sheets.
- Coordinate basic vendor performance reviews.
- Monitor reorder points, safety stock, and lead times for goods and raw materials.
- Resolve delivery discrepancies with suppliers and internal stakeholders.
Systems, Compliance, and Communication
- Use ERP and procurement systems to support purchasing workflows.
- Use spreadsheets to track order logs, spend analytics, and supplier lead times.
- Follow procurement policies, anti-bribery standards, ethical sourcing guidelines, and audit documentation practices.
- Liaise with requisitioners, Finance, logistics providers, and suppliers.
Qualifications
- Bachelor’s degree or Diploma in Supply Chain Management, Logistics, Procurement, Business Administration, or a related field.
- Practical experience generating purchase orders, converting requisitions, matching delivery orders, and auditing vendor invoices.
- Ability to source vendors, request multi-party quotations, and compile comparative pricing sheets.
- Basic understanding of inventory control, reorder points, safety stock, and lead-time tracking.
- Hands-on exposure to ERP systems and procurement tools such as SAP, Oracle NetSuite, Odoo, Zoho Inventory, or Microsoft Dynamics.
- Intermediate Microsoft Excel or Google Sheets skills, including lookup formulas, Pivot Tables, and SUMIFS.
- Ability to negotiate basic payment terms, pricing discounts, and delivery arrangements.
- Understanding of procurement governance, ethical sourcing, anti-bribery standards, and audit readiness.
- Excellent communication, organization, ethical judgment, problem-solving, and resilience.
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