Procurement and Contracts Officer
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Key skills for this role
About the Role
Dubai Public Prosecution seeks a Procurement and Contracts Officer to execute purchase orders, manage procurement plans, and coordinate with suppliers. Requires a Bachelor's degree in Accounting, Finance, Business Administration, or Law and 2+ years of experience.
Key Skills for This Role
Responsibilities
- Execute the procurement plan for materials and equipment
- Implement policies for cost rationalization and revenue generation
- Document procurement and supply operations in approved records
- Verify tender and procurement documentation and issue solicitations
- Process orders for materials or supplies
- Participate in preparing reports on tenders, contracts, and procurement
- Register suppliers, contractors, and service providers in vendor registry
- Prepare and update the supplier database
- Participate in supplier follow up and after sales services
- Coordinate implementation of periodic recommendations with suppliers
- Prepare data reports on performance indicators
- Draft and maintain records of memos, correspondence, and meetings
Requirements
- Bachelor's Degree in Accounting, Finance, Business Administration, or Law
- 2 years or more in related field
- Gender: Male
- National Service: Completed
Full Job Posting
Job Objective
- To execute and secure approvals for purchase orders issued by the department, ensuring they meet all terms and incorporate the specifications and requirements of the various departments and sections; and to verify materials upon receipt, issuance, and storage.
Tasks and Responsibilities
- Execute the procurement plan for materials and equipment, and monitor progress in accordance with approved guidelines and best practices.
- Implement policies and initiatives for cost rationalization and revenue generation; manage and minimize costs related to procurement, hospitality, travel, transportation, and general services within the department.
- Document procurement and supply operations in the approved records.
- Verify tender and procurement documentation and issue solicitations to suppliers, contractors, and service providers.
- Process orders for materials or supplies, ensuring the timely availability of departmental requirements at the best quality and price.
- Participate in preparing reports regarding the lifecycle of tenders, contracts, and procurement activities.
- Register suppliers, contractors, and service providers in the approved vendor registry.
- Prepare and update the supplier database for companies or establishments wishing to bid on projects and programs launched by the Department.
- Participate in supplier follow up procedures and the provision of after sales services, including warranty and maintenance.
- Coordinate the implementation of periodic recommendations with suppliers to enhance performance levels and ensure the delivery of optimal services.
- Prepare necessary data reports regarding performance indicators, in coordination with Procurement Unit staff.
- Draft and maintain records of memos, correspondence, and meetings related to the role, and ensure their implementation.
Qualifications
- Bachelor's Degree: Accounting Finance Business Administration Law
- Experience: 2 years or more in related field.
- Gender: Male
- National Service: Completed
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