Procurement Administrator

Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

Supplier relationship management

Purchase order lifecycle management

Framework purchase orders and periods of performance

Invoice reconciliation and funding coordination

Procurement tracking and operational continuity

Procurement compliance and documentation management

Vendor communication and procurement support activities

Support procurement activities from sourcing and requirements coordination through purchase order execution, monitoring, and closeout.

Identify, coordinate with, and maintain relationships with vendors, subcontractors, manufacturers, and service providers supporting construction projects.

Assist in building and maintaining qualified vendor networks aligned with operational and project-specific procurement requirements.

Develop, review, administer, and maintain procurement documentation, purchase orders, procurement tracking logs, and supplier records.

Coordinate procurement activities with project teams to support material requirements, rentals, labor support, fuel usage, subcontracted services, and operational procurement needs.

Monitor procurement timelines, deliverables, periods of performance, funding utilization, and ongoing operational support requirements.

Process, review, reconcile, and validate vendor invoices to ensure accuracy, compliance, and alignment with procurement and financial controls.

Coordinate with vendors, procurement personnel, accounting teams, and project stakeholders to resolve procurement discrepancies, invoice issues, funding concerns, and operational procurement risks.

Support framework purchase order administration, including funding adjustments, procurement continuity actions, and operational support extensions.

Maintain visibility over procurement commitments, invoice burn rates, open obligations, and procurement continuity requirements.

Support procurement reporting, operational tracking, audit readiness activities, and continuous improvement initiatives within the procurement lifecycle.

2 years’ experience as a Project Administrator in the construction industry.

Experience with ERP systems such as SAP or equivalent procurement and financial management platforms preferred.

Superior written and verbal communication skills (preparation and proofreading of documents).

Ability to show discretion with confidential and/or personal material.

Ability to work well under pressure and meet deadlines with poise and confidence.

Ability to multitask and prioritize workload, handling various job responsibilities at once (arranging meetings, phone messages, correspondence, etc.).

Ability to work independently as well as a member of a team.

Professional interaction with all levels of staff within the organization from frontline to senior executive.

Proficiency in MS Office (Word, Outlook, Excel, and PowerPoint).

Be a champion of inclusion and diversity.

Aecon fosters belonging within and across our organization. We are committed to providing equal employment opportunities and considering all applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local laws.