PRO Assistant
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Key skills for this role
About the Role
Al Darmaky Contracting is seeking a PRO Assistant to support government relations and regulatory compliance. The role requires coordination with UAE authorities, document control, and follow-up on licenses and employee procedures.
Key Skills for This Role
Responsibilities
- Liaise with UAE government authorities including GDRFA, MOHRE, ICP, DED, and other relevant entities
- Coordinate with employees and internal departments to process, renew, and cancel visas, medical insurance, labor cards, Emirates IDs, work permits, and other related government documents
- Assist in visa applications, renewals, cancellations, and labor related transactions in compliance with UAE regulations
- Follow up on trade license renewals, permits, approvals, and expiry schedules to ensure timely compliance
- Track license validity, renewal timelines, and compliance calendars
- Archive and maintain government contracts, licenses, approvals, and official documentation in both physical and digital formats
- Prepare and submit regular reports and compliance updates to management
- Coordinate with HR, Finance, and Administration departments to ensure smooth governmental processing
- Support audits, inspections, and official visits when required
- Ensure confidentiality, accuracy, and proper handling of sensitive information
Requirements
- Diploma or Bachelor’s Degree in Business Administration or a related field is preferred
- Minimum 2–4 years of experience as a PRO Assistant or in a similar role within the UAE
- Strong knowledge of UAE government authorities and systems, including GDRFA, MOHRE, ICP, DED, and related portals
- Proven experience in tracking licenses, managing expiries, and maintaining compliance records
- Fluency in Arabic and English (spoken and written) is mandatory
- Excellent organizational, communication, and documentation skills
- Ability to manage multiple tasks, prioritize effectively, and work under pressure
- Proficiency in MS Office and reporting tools
Full Job Posting
Overview
- We’re looking for a detail oriented and proactive PRO Assistant to support government relations and regulatory compliance across our construction and landscape operations
- The role requires strong coordination with UAE authorities, effective document control, and consistent follow up on licenses and employee related governmental procedures
Responsibilities
- Liaise with UAE government authorities including GDRFA, MOHRE, ICP, DED, and other relevant entities
- Coordinate with employees and internal departments to process, renew, and cancel visas, medical insurance, labor cards, Emirates IDs, work permits, and other related government documents
- Assist in visa applications, renewals, cancellations, and labor related transactions in compliance with UAE regulations
- Follow up on trade license renewals, permits, approvals, and expiry schedules to ensure timely compliance
- Track license validity, renewal timelines, and compliance calendars
- Archive and maintain government contracts, licenses, approvals, and official documentation in both physical and digital formats
- Prepare and submit regular reports and compliance updates to management
- Coordinate with HR, Finance, and Administration departments to ensure smooth governmental processing
- Support audits, inspections, and official visits when required
- Ensure confidentiality, accuracy, and proper handling of sensitive information
Requirements & Qualifications
- Diploma or Bachelor’s Degree in Business Administration or a related field is preferred
- Minimum 2–4 years of experience as a PRO Assistant or in a similar role within the UAE
- Strong knowledge of UAE government authorities and systems, including GDRFA, MOHRE, ICP, DED, and related portals
- Proven experience in tracking licenses, managing expiries, and maintaining compliance records
- Fluency in Arabic and English (spoken and written) is mandatory
- Excellent organizational, communication, and documentation skills
- Ability to manage multiple tasks, prioritize effectively, and work under pressure
- Proficiency in MS Office and reporting tools
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