PLM Systems Administrator

• Routine Configuration: Execute daily system configurations, user provisioning, and role-based access assignments strictly based on established SOPs.
• User Support & Testing: Monitor the helpdesk queue, track Incident Reports (IRs), and assist the senior team with basic end-to-end system testing during software updates.
• Compliance Maintenance: Follow established system rules and workflows to ensure basic GHS, GLP, GMP, and regulatory compliance data is accurately captured and maintained.
• Ecosystem Understanding: Develop an understanding of basic SAP/ERP supply chain touchpoints (e.g., ROH, HALB, WIP, SKU) and monitor how data flows from the PLM into downstream systems.

• Governance Execution: Follow established Master Data Management (MDM) rules; assist in maintaining Product Data Dictionaries and resolving basic terminology/data entry disputes among users.
• Obsolescence & Version Control: Systematically lock down identified End-of-Life (EOL) materials to prevent accidental use in new Bills of Materials (BOMs). Monitor systems for version control errors and assist in tracing historical specifications.
• Strategic Advocacy: Learn and champion the best practices of data governance, understanding the long-term corporate value of accurate, structured data.

• Data Cleansing: Run routine reports to identify orphaned data, duplicates, and incomplete records, raising them for remediation.
• Bulk Data & Archiving: Assist with executing standard data imports and bulk uploads using established system tools and templates. Execute routine archiving tasks for discontinued products and expired certifications according to established schedules.
• Executional Excellence: Track project tasks, update basic project plan milestones, and consistently deliver basic data reports and high-quality system documentation on time.

• Requirements Gathering: Assist Sr. PLM Administrators in gathering basic data requirements and user stories from R&D, Quality, and Supply Chain users.
• Stakeholder Communication: Clearly communicate standard technical capabilities and data constraints to business stakeholders and end-users.
• Problem Solving: Actively diagnose basic system inefficiencies, user pain points, and data integrity breaches, escalating complex issues to the appropriate IT or Business leads.
• Change Management Support: Assist in updating Standard Operating Procedures (SOPs) and training materials to reflect new systemic digital controls.

• Bachelor’s degree in Chemistry, Biology, Information Systems, Computer Science, Business Administration, or a related field.
• 1+ years of experience (or relevant internships) in system administration, data entry, data stewardship, or working within a technical R&D/manufacturing environment.

• Strong proficiency in data management tools, particularly advanced Excel (e.g., VLOOKUPs, pivot tables, filtering/sorting large datasets).
• Basic understanding of relational databases and the ability to run standard data reports.
• Familiarity with the product development lifecycle and basic manufacturing/supply chain terminology.
• Ability to learn and strictly adhere to system validation principles and Standard Operating Procedures (SOPs).

• Meticulous Attention to Detail: A highly organized approach to work, recognizing that small data entry errors have massive downstream impacts.
• Process-Oriented: Ability to consistently execute routine tasks and workflows without deviating from established governance rules.
• Clear Communication: Strong ability to communicate technical constraints and data rules to non-technical end-users in a helpful, customer-service-oriented manner.

• Master’s degree in Chemistry, Biology, Information Systems, Computer Science, Business Administration, or a related field.
• Minimum 3 years of experience (or relevant internships) in system administration, data entry, data stewardship, or working within a technical R&D/manufacturing environment.
• Experience using an enterprise PLM, ERP, or Master Data system is a strong plus.

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Our Commitment to Inclusion Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business. Equal Opportunity Employer Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law. Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation. #LI-On-site