indeed
Personal Assistant to Owner, Holiday Homes (Dubai based)
Short Term Rentals Agency
Dubai, UAE
Full Time
Mid
Hybrid
AED 3,000/month / month
1 weeks ago
Calendar ManagementTravel ArrangementsProperty ManagementGuest CommunicationGoogle WorkspaceCRM Systems
Free
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Calendar ManagementTravel ArrangementsProperty Management
About the Role
Julius Homes seeks a trusted Personal Assistant to the owner for their luxury holiday home management business in Dubai. You will manage the owner's schedule, handle company admin, and represent the company in meetings.
Key Skills for This Role
Calendar ManagementTravel ArrangementsProperty ManagementGuest CommunicationGoogle WorkspaceCRM Systems
Responsibilities
- Act as the main point of contact for the owner
- Manage the owner's daily schedule and set priorities
- Own the owner's calendar, book meetings, and avoid clashes
- Arrange travel, flights, hotels, and visas
- Prepare the owner for meetings with agendas and briefing notes
- Take notes in meetings and track follow up actions
- Handle confidential personal and business admin
- Screen calls, messages, and emails on the owner's behalf
- Represent Julius Homes at meetings with owners, suppliers, and authorities
- Manage guest communication across Airbnb, Booking.com, and WhatsApp
- Coordinate check ins, check outs, and cleaning teams
- Handle property owner reporting and monthly statements
Requirements
- Two years experience as a PA or in holiday home operations
- Holiday home or Airbnb knowledge
- Valid UAE residence visa (spouse or dependent visa welcome)
- Fluent written and spoken English
- Ability to travel across Dubai
- Proactive with strong attention to detail
- Flexible with working hours
- Discretion at all times
- Confident with Google Workspace, WhatsApp, and property tools (PMS systems), CRM and Project Management tools
- UAE driving licence preferred
Full Job Posting
About the Role
- Julius Homes manages luxury holiday homes across Palm Jumeirah, Dubai Marina, Downtown, and Business Bay.
- We need a trusted Personal Assistant to the owner. You will be the right hand to the founder.
- You will manage his time, handle company admin, and represent Julius Homes in person when needed.
Owner Support
- Act as the main point of contact for the owner.
- Manage his daily schedule and set priorities.
- Own his calendar, book meetings, and avoid clashes.
- Arrange travel, flights, hotels, and visas.
- Prepare him for meetings with agendas and briefing notes.
- Take notes in meetings and track follow up actions.
- Handle confidential personal and business admin.
- Screen calls, messages, and emails on his behalf.
Meetings and Representation
- Represent Julius Homes at meetings with owners, suppliers, and authorities.
- Liaise with third parties, real estate agents, furnishing, design, and maintenance companies.
- Organise property photoshoots end to end.
- Coordinate furnishing, styling, and design projects.
- Book and follow up on maintenance work.
- Attend viewings and site visits when the owner cannot.
- Prepare and submit company documents.
- Follow up with third parties until tasks close.
Operations Support
- Manage guest communication across Airbnb, Booking.com, and WhatsApp.
- Coordinate check ins, check outs, and cleaning teams.
- Handle property owner reporting and monthly statements.
- Manage invoices and expense tracking.
- Run local errands and property visits across Dubai.
Required Skills
- Two years experience as a PA or in holiday home operations.
- Holiday home or Airbnb knowledge.
- Valid UAE residence visa, spouse or dependent visa welcome.
- Fluent written and spoken English.
- Ability to travel across Dubai.
- Proactive with strong attention to detail.
- Flexible with working hours.
- Discretion at all times.
- Confident with Google Workspace, WhatsApp, and property tools (PMS systems), CRM and Project Management tools.
Nice to Have
- UAE driving licence preferred.
- Knowledge of Dubai holiday home rules.
- Experience with Project Management tools.
Compensation
- Salary: AED 3,000 per month.
Work Location
- Full time, Dubai based with hybrid flexibility.
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