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Personal Assistant to Founder
Spifix
Thiruvananthapuram, UAE
Full Time
Entry
4 weeks ago
Microsoft OfficeCalendar ManagementCommunicationOrganizational SkillsResearch
Free
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Microsoft OfficeCalendar ManagementCommunication
About the Role
Spifix is seeking a highly organized Personal Assistant to support the founder in managing professional and personal responsibilities. The role involves calendar management, email screening, document preparation, research, and event coordination.
Key Skills for This Role
Microsoft OfficeCalendar ManagementCommunicationOrganizational SkillsResearch
Responsibilities
- Manage the founder's calendar, scheduling appointments, meetings, and travel arrangements
- Screen and prioritize emails, phone calls, and correspondence
- Prepare and edit documents, presentations, and reports as needed
- Conduct research on various topics and compile information for decision making
- Assist in organizing and coordinating company events, meetings, and special projects
- Handle personal tasks and errands for the Founder
- Act as a liaison between the Founder and internal/external stakeholders
- Manage expense reports and invoices
Requirements
- Excellent verbal and written communication skills
- Strong organizational and time management abilities
- Ability to multitask and prioritize tasks effectively
- Proficiency in Microsoft Office suite
- Experience in supporting senior executives or similar roles
Full Job Posting
Role Overview
- We are seeking a highly organized and proactive Personal Assistant to support our founder Max Milian Mathew in managing his professional and personal responsibilities.
- The ideal candidate will be efficient, resourceful, and capable of handling a wide range of tasks with discretion and professionalism.
- This role requires excellent communication skills, attention to detail, and the ability to prioritize effectively in a fast paced environment.
Responsibilities
- Manage the founder's calendar, scheduling appointments, meetings, and travel arrangements.
- Screen and prioritize emails, phone calls, and correspondence, providing timely responses or directing to the appropriate channels.
- Prepare and edit documents, presentations, and reports as needed.
- Conduct research on various topics and compile information for decision making purposes.
- Assist in organizing and coordinating company events, meetings, and special projects.
- Handle personal tasks and errands for the Founder, including but not limited to, household management, travel bookings, and personal appointments.
- Act as a liaison between the Founder and internal/external stakeholders, maintaining professional relationships and ensuring clear communication.
- Manage expense reports and invoices, tracking expenditures and ensuring accuracy.
- Assist in personal and professional development activities, including organizing training sessions and networking events.
- Maintain confidentiality and discretion in all interactions and handle sensitive information with care.
Requirements
- Excellent verbal and written communication skills
- Strong organizational and time management abilities
- Ability to multitask and prioritize tasks effectively
- Proficiency in Microsoft Office suite
- Experience in supporting senior executives or similar roles
Benefits
- Laptop
- Internet
- Mobile Phone
- Accommodation (Based on request only)
Hiring Process
- Hiring Process will be done online
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