Personal Assistant to Director

Job Title: Personal Assistant to Director

Job Type: Full-Time, Permanent

Job Summary

Key Responsibilities

• Manage and organize the Director’s daily schedule, including appointments, meetings, and travel arrangements.
• Coordinate and schedule internal and external meetings, ensuring proper agenda preparation and timely follow-ups.
• Handle all official documentation, including drafting, reviewing, formatting, and maintaining records.
• Assist in preparing reports, presentations, and business correspondence on behalf of the Director.
• Ensure compliance with UAE regulations by maintaining and tracking licenses, permits, and legal documents.
• Coordinate with legal consultants for documentation and compliance requirements.
• Act as the primary point of contact between the Director and internal teams, clients, and external stakeholders.
• Screen and manage incoming emails, calls, and correspondence, prioritizing them as necessary.
• Follow up on assigned tasks, projects, and deadlines to ensure timely completion.
• Maintain confidentiality and handle sensitive business information with utmost discretion.
• Monitor and track ongoing projects, providing regular updates and highlighting any issues or delays.
• Support day-to-day office operations and ensure smooth administrative functioning.
• Coordinate with different departments to ensure effective communication and workflow alignment.
• Manage vendor, client, and partner communications and maintain professional relationships.
• Ensure timely renewal and updating of company documents, contracts, and compliance records.
• Perform any additional administrative or coordination tasks as assigned by the Director.

Required Skills & Qualifications

Proficiency in MS Office (Word, Excel, PowerPoint)