Personal Assistant to Chief Executive Officer
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Key skills for this role
About the Role
Innovate Living Development seeks a Personal Assistant to the CEO to manage personal, lifestyle, and administrative support, including calendar management, travel coordination, and personal errands.
Key Skills for This Role
Responsibilities
- Manage the CEO’s personal calendar, appointments, and reminders
- Coordinate personal, family, and lifestyle related commitments and engagements
- Arrange and oversee personal travel itineraries, accommodations, transportation, and other non business logistics
- Handle personal correspondence, inquiries, and requests with professionalism and discretion
- Assist with personal errands, bill payments, subscriptions, memberships, renewals, and related administrative matters
- Serve as the primary point of contact for all non business matters on behalf of the CEO
- Work closely with the Executive Assistant to align calendars and scheduling priorities
Requirements
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar high level administrative role
- Exceptional organizational and time management skills
- Strong verbal and written communication skills
- Ability to handle sensitive and confidential information with discretion
- Experience in travel coordination, itinerary management, and appointment scheduling
- Willingness and ability to travel domestically and internationally as needed
- Fluency in English required
- Proficient in Microsoft Office Suite
Full Job Posting
Job Title: Personal Assistant to the CEO
- Personal Assistant provides dedicated personal, lifestyle, and administrative support to the CEO, ensuring seamless management of personal commitments, travel arrangements, and day to day affairs.
- The role works in close partnership with the Executive Assistant to maintain a coordinated, conflict free schedule and ensure continuity of support across both personal and professional responsibilities.
- The role involves international travel, particularly within Europe. Candidates must be able to travel freely and meet all applicable visa and travel requirements.
Key Responsibilities
- Manage the CEO’s personal calendar, appointments, and reminders.
- Coordinate personal, family, and lifestyle related commitments and engagements.
- Arrange and oversee personal travel itineraries, accommodations, transportation, and other non business logistics.
- Handle personal correspondence, inquiries, and requests with professionalism and discretion.
- Assist with personal errands, bill payments, subscriptions, memberships, renewals, and related administrative matters.
- Serve as the primary point of contact for all non business matters on behalf of the CEO.
- Work closely with the Executive Assistant to align calendars and scheduling priorities.
Qualifications
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar high level administrative role.
- Exceptional organizational and time management skills with the ability to multitask effectively.
- Strong verbal and written communication skills with a high level of professionalism.
- Ability to handle sensitive and confidential information with discretion.
- Experience in travel coordination, itinerary management, and appointment scheduling.
- Comfortable assisting with family related responsibilities, including childcare support when required.
- Flexible, adaptable, and able to work in a fast paced environment.
- Willingness and ability to travel domestically and internationally as needed.
- Strong problem solving skills and attention to detail.
- Proficient in Microsoft Office Suite and other administrative tools.
- Presentable, proactive, and service oriented personality.
- Fluency in English required; additional languages are an advantage.
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