indeed
Personal Assistant to CEO
Lui O Lei Trading
Dubai, UAE
Full Time
Mid
Onsite
1 weeks ago
Calendar ManagementTravel CoordinationMicrosoft OfficeGoogle WorkspaceCommunicationOrganization
Free
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Calendar ManagementTravel CoordinationMicrosoft Office
About the Role
Lui O Lei Trading seeks a highly organized and proactive Personal Assistant to the CEO to provide comprehensive administrative and personal support in Dubai. The role involves managing calendars, travel, correspondence, and confidential documents.
Key Skills for This Role
Calendar ManagementTravel CoordinationMicrosoft OfficeGoogle WorkspaceCommunicationOrganization
Responsibilities
- Manage and maintain the CEO’s daily calendar, appointments and meetings
- Coordinate domestic and international travel, including flights, hotels, airport transfers, visas, and detailed itineraries
- Make restaurant, hotel and event reservations
- Prepare daily schedules, reminders and travel documents
- Handle emails, correspondence and telephone communications on behalf of the CEO
- Liaise with hotels, concierge teams, service providers and business contacts
- Coordinate personal and business related appointments and follow up on pending matters
- Monitor important deadlines, renewals and payments
- Organize confidential documents, records and files
- Assist with event planning, gift sourcing and special requests
- Conduct research and gather information as required
- Coordinate with household staff, drivers and external vendors to ensure smooth day to day operations
Requirements
- Proven experience as a Personal Assistant, Executive Assistant or in a similar role
- Excellent organizational and time management skills
- Strong written and verbal communication skills in English
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google / AI Workspace
- Experience managing complex travel arrangements and itineraries
- Ability to multitask and prioritize effectively under pressure
- High level of discretion, professionalism and confidentiality
- Strong attention to detail and problem solving skills
- Flexibility to work outside regular business hours when required
- Experience supporting high net worth individuals or senior executives (preferred)
- Knowledge of luxury travel, hospitality and concierge services (preferred)
Full Job Posting
Job Vacancy: Personal Assistant to the CEO
- Location: Dubai, UAE
- Employment Type: Full Time
- We are seeking a HIGHLY organized, proactive and detail oriented Personal Assistant to the CEO to provide comprehensive administrative and personal support to a private principal.
Key Responsibilities
- Manage and maintain the CEO’s daily calendar, appointments and meetings.
- Coordinate domestic and international travel, including flights, hotels, airport transfers, visas, and detailed itineraries.
- Make restaurant, hotel and event reservations.
- Prepare daily schedules, reminders and travel documents.
- Handle emails, correspondence and telephone communications on behalf of the CEO.
- Liaise with hotels, concierge teams, service providers and business contacts.
- Coordinate personal and business related appointments and follow up on pending matters.
- Monitor important deadlines, renewals and payments.
- Organize confidential documents, records and files.
- Assist with event planning, gift sourcing and special requests.
- Conduct research and gather information as required.
- Coordinate with household staff, drivers and external vendors to ensure smooth day to day operations.
Requirements
- Proven experience as a Personal Assistant, Executive Assistant or in a similar role.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google / AI Workspace.
- Experience managing complex travel arrangements and itineraries.
- Ability to multitask and prioritize effectively under pressure.
- High level of discretion, professionalism and confidentiality.
- Strong attention to detail and problem solving skills.
- Flexibility to work outside regular business hours when required.
Preferred Qualifications
- Experience supporting high net worth individuals or senior executives.
- Knowledge of luxury travel, hospitality and concierge services.
What We Offer
- Competitive salary (based on experience).
- Professional and dynamic working environment.
- Opportunity to work closely with a private principal in a varied and rewarding role.
To Apply
- Please submit your updated CV along with a brief cover letter outlining your relevant experience to luiolei.recruitment@gmail.com.
- Only shortlisted candidates will be contacted.
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