bayt
Personal Assistant
شركة دلهام العالمية للعقارات
Jeddah, KSA
Full Time
Mid
Onsite
SAR 3,846 SAR 5,769
1 months ago
SchedulingTravel CoordinationMicrosoft OfficeGovernment Portal ManagementProperty ManagementCommunication
Free
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SchedulingTravel CoordinationMicrosoft Office
About the Role
A real estate company in Jeddah is seeking a Personal Assistant to support the Chairman with government portal access, scheduling, travel arrangements, villa staff management, and property payments.
Key Skills for This Role
SchedulingTravel CoordinationMicrosoft OfficeGovernment Portal ManagementProperty ManagementCommunication
Responsibilities
- Access and manage official government portals to handle documentation and services required by the Chairman.
- Organize and maintain the Chairman’s schedule including appointments, meetings, and reminders.
- Coordinate with internal and external stakeholders for appointments and follow ups.
- Book flights, hotel accommodations, and car rentals for domestic and international travel.
- Make dining and event reservations as requested.
- Supervise and coordinate the villa’s staff.
- Ensure efficient task delegation, staff attendance, and performance.
- Handle the payment of utility bills, service charges, and property related fees.
- Maintain a schedule for all dues to avoid late payments.
- Liaise with suppliers, contractors, and maintenance providers for villa repairs, installations, or general upkeep.
- Source new vendors as needed and manage service quality and timelines.
Requirements
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role
- Strong organizational and multitasking skills with attention to detail
- Ability to work independently, maintain confidentiality, and demonstrate sound judgment
- Excellent communication skills in English & Arabic
- Proficient in Microsoft Office and familiar with KSA government portals
- Flexibility with working hours and availability during emergencies
- A valid KSA driving license is a plus
Full Job Posting
Responsibilities
- Government Portal Access & Processing: Access and manage official government portals to handle documentation and services required by the Chairman.
- Scheduling & Calendar Management: Organize and maintain the Chairman’s schedule including appointments, meetings, and reminders. Coordinate with internal and external stakeholders for appointments and follow ups.
- Travel & Reservations: Book flights, hotel accommodations, and car rentals for domestic and international travel. Make dining and event reservations as requested.
- Villa & Household Staff Management: Supervise and coordinate the villa’s staff. Ensure efficient task delegation, staff attendance, and performance.
- Property Management & Payments: Handle the payment of utility bills, service charges, and property related fees. Maintain a schedule for all dues to avoid late payments.
- Vendor & Supplier Coordination: Liaise with suppliers, contractors, and maintenance providers for villa repairs, installations, or general upkeep. Source new vendors as needed and manage service quality and timelines.
Skills
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Strong organizational and multitasking skills with attention to detail.
- Ability to work independently, maintain confidentiality, and demonstrate sound judgment.
- Excellent communication skills in English & Arabic.
- Proficient in Microsoft Office and familiar with KSA government portals.
- Flexibility with working hours and availability during emergencies.
- A valid KSA driving license is a plus.
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