indeed
Personal Assistant
TWS Legal Consultants
Dubai, UAE
Full Time
Mid
Onsite
1 months ago
MS OfficeCalendar ManagementDocument DraftingConfidentialityOrganizational SkillsCommunication Skills
Free
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MS OfficeCalendar ManagementDocument Drafting
About the Role
TWS Legal Consultants seeks an experienced Personal Assistant to provide high-level administrative and executive support to the Managing Partner. The ideal candidate has prior experience in a UAE law firm, exceptional organizational skills, and the ability to manage confidential matters with discretion.
Key Skills for This Role
MS OfficeCalendar ManagementDocument DraftingConfidentialityOrganizational SkillsCommunication Skills
Responsibilities
- Provide comprehensive executive and secretarial support to the Managing Partner
- Manage and coordinate a complex calendar including client meetings and external engagements
- Act as first point of contact for clients, stakeholders, government authorities, and business partners
- Draft, prepare, proofread, and format documents, correspondence, and presentations
- Liaise with government authorities, free zones, and regulatory bodies for filings and appointments
- Maintain and organize highly confidential client files, both electronic and physical
- Coordinate travel arrangements, itineraries, and accommodation for business trips
- Screen and prioritize incoming calls, emails, and correspondence on behalf of the Managing Partner
- Assist with preparation of reports, business proposals, speaking engagements, and marketing initiatives
- Support the Managing Partner with administrative and strategic matters to ensure smooth daily operations
Requirements
- Bachelor's Degree or relevant certification
- Minimum 4 years of experience as a Personal Assistant
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Strong organizational, time management, and multitasking abilities
- Excellent written and verbal communication skills
- High level of professionalism and discretion
- Detail oriented and proactive with a positive attitude
- Experience supporting senior management or partners preferred
- UAE Personal Assistant experience: 2 years (Required)
- English language proficiency (Required)
Full Job Posting
Company Overview
- TWS Legal Consultants is an established law firm in Dubai offering advice on Wills & Estate Inheritance, DIFC Foundations, Family & Divorce Law, Property Conveyancing, UAE Residency, Litigation, Corporate & Company Incorporation in the UAE.
Role Overview
- We are currently seeking an experienced Personal Assistant to provide high level administrative and executive support to our Managing Partner.
- The ideal candidate must have prior experience working in a UAE law firm environment and demonstrate exceptional organisational skills, professionalism, and the ability to manage highly confidential matters with absolute discretion.
- The role requires strong attention to detail, the ability to prioritise competing demands, and confidence in liaising with high net worth clients, senior stakeholders, and government authorities.
Requirements
- Must have a Bachelor's Degree or relevant certification and a minimum of 4 years of experience as a Personal Assistant.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong organisational, time management, and multitasking abilities.
- Excellent written and verbal communication skills.
- High level of professionalism and discretion in handling confidential information.
- Detail oriented and proactive with a positive attitude.
- Experience supporting senior management or partners is preferred.
Responsibilities
- Provide comprehensive executive and secretarial support to the Managing Partner.
- Manage and coordinate a complex and demanding calendar, including client meetings, internal meetings, and external engagements.
- Act as the first point of contact for clients, senior stakeholders, government authorities, and business partners.
- Draft, prepare, proofread, and format documents, correspondence, engagement letters, and presentations to a high professional standard.
- Liaise with government authorities, free zones, and regulatory bodies to facilitate filings and appointments.
- Maintain and organise highly confidential client files, both electronic and physical.
- Coordinate travel arrangements, itineraries, and accommodation for business trips.
- Screen and prioritise incoming calls, emails, and correspondence on behalf of the Managing Partner.
- Assist with the preparation of reports, business proposals, speaking engagements, and marketing initiatives when required.
- Support the Managing Partner with administrative and strategic matters to ensure smooth daily operations.
- Handle sensitive and confidential information with the highest level of discretion and professionalism.
Additional Information
- Job Type: Full time
- Ability to commute/relocate: Dubai: Reliably commute or planning to relocate before starting work (Required)
- Education: Bachelor's (Required)
- Experience: UAE Personal Assistant: 2 years (Required)
- Language: English (Required)
- Location: Dubai (Required)
- Work Location: In person
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