Personal Assistant
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Personal Assistant / Secretary Job Description We are looking for a trustworthy, organized, and proactive Personal Assistant / Secretary to personally assist the Director in managing daily business operations, office coordination, and personal tasks.
Key Skills for This Role
Full Job Posting
Personal Assistant And Secretary Job Description
We are looking for a trustworthy, organized, and proactive Personal Assistant / Secretary to personally assist the Director in managing daily business operations, office coordination, and personal tasks.
The candidate will play an important role in ensuring smooth communication, proper scheduling, and handling day-to-day responsibilities efficiently and professionally.
Main Responsibilities
- Manage the Director’s daily schedule, appointments, meetings, and reminders.
- Handle calls, emails, WhatsApp messages, and other communications on behalf of the Director.
- Coordinate with clients, suppliers, subcontractors, and employees regarding ongoing works and updates.
- Prepare and organize quotations, invoices, reports, letters, and official documents.
- Follow up on payments, pending tasks, approvals, and project updates.
- Maintain confidential files, records, and important documents properly.
- Assist in arranging meetings, travel bookings, transportation, and personal appointments.
- Monitor office activities and ensure smooth daily operations.
- Handle personal errands and support the Director with day-to-day management tasks.
- Ensure proper coordination between the Director and all departments/staff.
- Remind and update the Director regarding important deadlines and commitments.
- Support in administrative work, office coordination, and basic accounts follow-up when required.
Requirements
- Proven experience as a Personal Assistant, Secretary, or Administrative Coordinator.
- Strong communication and organizational skills.
- Ability to multitask and work independently.
- Professional, trustworthy, and responsible personality.
- Good knowledge of Microsoft Office (Word, Excel, Outlook).
- Ability to maintain confidentiality and professionalism at all times.
- Fluent in English; additional languages are an advantage.
- UAE experience is preferred.
Job Type: Full-time
Pay: AED2,000.00 - AED3,000.00 per month
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at MAX INTERNATIONAL TECHNICIAL SERVICES
Driver
Dubai, UAE
Job Summary: We are looking for a responsible and experienced Driver to transport staff, materials, or goods safely and efficiently. The candidate should ensure timely delivery while maintaining the vehicle in good condi
Project Coordinator
Dubai, UAE
Job Summary We are looking for a detail-oriented and organized Project Coordinator to support project planning, execution, and completion. The ideal candidate will assist in coordinating tasks, managing schedules, and en