Payroll Specialist (USA)

We're hiring a part-time Payroll Specialist to own payroll operations for our US team. You'll run payroll in OrangeHRM, our HRIS, keep employee records clean, handle filings and year-end reporting, and set the standard for how payroll should work here as we grow.

This is a hands-on role with real ownership. You'll work directly with our operations and finance leads, document our payroll processes as you build them, and be the person who catches the error before it hits a paycheck.

Run payroll in OrangeHRM: regular and off-cycle pay runs, new-hire setup, terminations and final pay, retro adjustments, and corrections

Maintain and audit employee records: compensation changes, PTO balances, benefits deductions, garnishments, and direct-deposit details

Keep us compliant: federal and multi-state withholding, FLSA overtime, garnishment orders, quarterly 941 filings, and year-end W-2 and 1099 reporting

Reconcile each pay run and resolve discrepancies before anything goes out

Document our payroll processes: what triggers each task, what gets checked, and how results are verified, so the playbook doesn't live only in your head

Define our internal quality bar: required outcomes, acceptable tolerances, and what counts as a material error versus a cosmetic one

Review payroll work for accuracy and flag exactly what went wrong and why when something slips

3+ years of hands-on US payroll experience, including payroll you personally ran within the last 12-18 months

Working knowledge of a payroll or HRIS system such as ADP, Gusto, Paychex, QuickBooks Payroll, Dayforce, or Workday. OrangeHRM experience is a plus, not a requirement.