Payroll Specialist

Responsibilities

• Verify employee timesheets are approved by managers to confirm hours worked and ensure accuracy before processing
• Calculate wages, overtime, and bonuses in accordance with company policy and applicable labor laws using systems such as Rippling, ADP, or QuickBooks Payroll
• Process payroll using systems such as ADP, Rippling, or QuickBooks Payroll, including off cycle runs for corrections or urgent adjustments
• Enter and maintain data related to benefits deductions, tax withholdings, and direct deposit preferences
• Confirm accuracy of new hires in the payroll system and assist with terminations, ensuring final paychecks comply with state-specific deadlines
• Maintain organized, audit-ready records of payroll transactions and employee compensation history
• Investigate and resolve payroll discrepancies, errors, and employee inquiries in a timely and professional manner
• Ensure ongoing compliance with federal, state, and local wage, hour, and payroll tax laws, updating systems and processes as regulations change
• Process wage garnishments, tax levies, and other court-ordered deductions accurately and confidentially
• Prepare and file payroll tax reports (e.g., Form 941, state unemployment, W-2s, 1099s) and reconcile payroll tax liabilities using systems such as Rippling, ADP, or QuickBooks payroll
• Reconcile payroll data with the general ledger and support Finance/Accounting during month-end close
• Partner with the People Partner to track and audit PTO and leave accruals (vacation, sick, FMLA) to ensure accurate employee balances
• Support payroll system upgrades, integrations, and internal or external audits
• Generate payroll reports for management, including labor costs, headcount, and overtime trends, to support budgeting and workforce decisions
• Responsibilities and tasks outlined are not exhaustive and may change as determined by the needs of the business

Qualifications