Payroll Specialist

About Apex

About the Role

The main responsibilities of the position

• will include (but is not limited to) the following tasks:
• Consistently deliver highly accurate and complaint payroll processing for the EU region
• Administer employee personal and payroll data through the full employee lifecycle within the payroll vendor platforms, always ensuring data integrity and accuracy
• Execute procedural controls in strict accordance with the processing quality and framework, maintaining compliance with internal standards and business requirements
• Perform validation and reconciliation of payroll processing reports, ensuring the timely and accurate delivery of compensation to all employees
• Act as the first point of contact and subject matter expert for payroll enquiries from employees, responding efficiently and within agreed SLAs
• Liaise with finance team to ensure accurate and timely recognition of payroll costs within the financial accounts
• Create, review and update payroll procedure documentation, ensuring ingoing alignment with country legislation, regulatory requirements and corporate policy changes.
• Proactively monitor legislative and regulatory changes across applicable jurisdictions and communicate relevant updates to the team

Skills Required

• Minimum 1–3 years of end-to-end payroll processing experience, with demonstrable expertise in EU payroll
• Knowledge of UK legislation, National Insurance contributions, statutory payments (SSP, SMP, SPP), and HMRC reporting obligations
• Experience working with payroll vendor platforms
• Proficiency in payroll data validation, reconciliation, and reporting
• Strong attention to detail with the ability to manage multiple payroll cycles simultaneously
• Excellent communication skills with the ability to manage employee and stakeholder enquiries professionally and within SLA
• Experience creating and maintaining payroll SOPs and process documentation
• Ability to interpret and apply legislative changes independently

Desirable Qualifications

• Ability to interpret and apply legislative changes independently
• Experience within a multi-jurisdictional or global payroll environment
• Exposure to EU payroll processing beyond the Channel Islands and UK
• Experience working within a financial services or regulated industry environment
• What We Expect Aligned to the Senior Associate framework, the successful candidate will be expected to:
• Operate as an experienced and reliable team contributor, ensuring all servicing requirements are consistently met and exceeded
• Carry out all duties in full accordance with internal policies, procedures, and business standards
• Adhere to all legal, regulatory, and jurisdictional requirements applicable to assigned payroll countries
• Act as an active collaborator, building internal relationships and demonstrating a genuine commitment to continuous professional development
• Disclaimer : Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.