Payroll Manager (12 Months FTC)

Payroll Administration & Processing: Managing end-to-end monthly payroll operations using WorkDay, including data entry, processing, reconciliation, and month-end/year-end close procedures

Tax & Statutory Compliance: Timely and accurate PAYE/NI processing, HMRC RTI submission, NMW/NLW compliance checks, and engagement with HMRC on payroll-related matters

Personnel Management: Managing starters and leavers from a payroll perspective, including administration of enhanced leave arrangements

Statutory Deductions: Responsible for distribution of court order remittances and processing all incoming HMRC notifications

Ad Hoc Payments: Collating and processing ad hoc payments including overtime, bonuses, and other variable pay

Payroll Variations: Ensuring payroll variations remain up to date to include additions, deductions, and any variable pay issues that arise

Benefits & Pension: Assisting with monthly pension administration and workplace benefits processes

Reporting & Analysis: Generating payroll reports, variance analysis, and management information

Stakeholder Support: Responding to payroll queries within agreed SLAs and working closely with Finance and HR teams

Regulatory Liaison: Primary contact with HMRC and other statutory bodies for payroll-related actions

Continuous Improvement: Improving and updating payroll processes, identifying efficiencies, and managing ad hoc payroll projects

Payroll Tax Compliance: Supporting year-end payroll tax reporting including PSA coordination, P11D benefits-in-kind, and liaising with the tax manager and external advisers on international payroll tax obligations across UK, Australia, France, Japan Portugal and US entities

CIPP (Chartered Institute of Personnel and Development Payroll) or equivalent payroll qualification (AAT, CIMA) – highly desirable

The ability to work in a fast paced environment with high attention to detail and take full ownership of their work.

Demonstrated proficiency with WorkDay payroll module (essential)

Experience with global payroll and tax jurisdictions including managing external international payroll providers and advisors

Strong experience with full end-to-end monthly payroll processes including processing leavers and new starters.

Solid knowledge of UK payroll administration, PAYE, National Insurance, and pension compliance

Experience with month-end and year-end payroll closures including reconciling payroll ledgers and managing payroll adjustments

Experience managing international payroll in any of the following regions:

France (including French social contributions, CSG, CRDS)

Japan (Japanese payroll, tax residency rules, social insurance)

Australia (PAYG withholding, superannuation, tax file numbers)

WorkDay certification or accreditation

We offer flexible working, with an expectation of 3 days a week in the office. This gives us the best of both: real time together to collaborate and build relationships, with the flexibility to work in the way that suits you best the rest of the week.

Here at Kaluza we have five core values that guide us as a business:

We’re keen to meet people from all walks of life — our view is that the more inclusive we are, the better our work will be. We want to build teams which represent a variety of experiences, perspectives and skills, and we recognise talent on the basis of merit and potential.

Find out more about working in Kaluza on our careers page and LinkedIn . You can also find our Applicant Data Protection Policy here .