Payroll Coordinator

Position Summary

Responsibilities

• Maintain employee data files and ensure accurate updates (new hires, terminations, wage increases, and status changes).
• Ensure compliance with policies, procedures, union agreements, and regulatory requirements.
• Perform audits to keep records current and accurate.
• Manage and administer bi-weekly- hourly/salaried payroll, ensuring timely payments.
• Maintain payroll records as required by federal and provincial regulations.
• Accurately report and record all payroll transactions, verifying pay amounts, hours worked, deductions, etc.
• Calculate and prepare necessary adjustments, termination payments, or special payments for the current payroll cycle.
• Collaborate with Finance and HR departments to resolve any issues.
• Track and address payroll inquiries.
• Prepare and issue Records of Employment (ROE) within legislated timeframes.
• Maintain the confidentiality of payroll information.
• Set up new hires in the payroll system, ensuring correct deductions and earnings.
• Handle T4 reconciliations, benefits and year-end processing
• Assist with ADHOC Payroll reporting
• Other duties in support of payroll functions and other tasks may be assigned.

Qualifications and Experience

• A minimum of 1-2 years of related full cycle payroll experience, preferably in a unionized environment.
• Payroll Compliance Practitioner (PCP) designation or pursuing their PCP designation.
• Experience with Dayforce and Payroll implementation
• Excellent English communication skills, both verbal and written.
• Experience working in a multiple entity environment is an asset
• Superior interpersonal skills to interact with internal employees and external vendors
• Excellent written and oral communication skills, demonstrating strong attention to detail and accuracy
• Strong sense of ethics and the ability to handle sensitive information with tact and discretion
• Exceptional organizational skills with the ability to handle multiple tasks and deadlines
• Strong problem solving and analytical skills
• Strong computer literacy including effective working skills with Microsoft Suite
• High standards of personal, professional, and ethical conduct.
• Initiative and sound judgment.
• A collaborative, proactive, and results-oriented approach.
• Excellent relationship-building abilities.
• Proficient in Microsoft Office (Teams, Excel, Outlook)
• Thrives under pressure and is result oriented
• Analytical, flexible and able to effectively prioritize
• Time Management skillset