PAYROLL COORDINATOR

The Payroll Coordinator is responsible for supporting accurate, complaint, and timely payroll operations for 800+ employees in multi-union and non-union positions. This role processes semi-monthly gross-to-net payroll cycles in Paycom, reviews timekeeping data, maintains payroll records, supports employee and manager inquiries, and partners closely with Human Resources and Operations to ensure employee data, schedules, labor allocations, earnings, deductions, and payroll reports are accurate. The Payroll Coordinator also oversees the scheduling component in Paycom to support accurate labor analysis, workforce reporting, and operational decision-making. This position requires strong working knowledge of federal, state, and local wage and hour requirements, including California meal period and rest break compliance for non-exempt employees. The role requires excellent attention to detail, sound judgment, confidentiality, strong time management, and excellent people skills to meet deadlines while providing responsive, professional service to employees, supervisors, and internal partners.

• Daily review of hourly employee timecards; Ensure accuracy and compliance along with approval from employee and supervisor, including regular hours worked, overtime worked, and PTO are entered and calculated correctly.
• Oversee and maintain the scheduling component in Paycom, ensuring schedules, labor allocations, job codes, departments, and timekeeping data are accurate for payroll processing and labor analysis.
• Monitor Paycom scheduling and timekeeping reports to identify missed punches, meal period exceptions, schedule variances, overtime trends, and labor allocation discrepancies; escalate concerns and support corrective action as needed.
• Apply strong knowledge of California wage and hour requirements, including meal period and rest break rules, to help ensure time records, exception reporting, and payroll practices support compliance for non-exempt employees.
• Maintain employee database; Assign and classify employees appropriately; Ensure the accuracy of employee pay-rates, PTO accrual rates, and employee reporting structure.
• Process semi-monthly payroll by incorporating all data from employee timecards, employee benefits including but not limited to medical, dental, life, 401(K), fringe benefits, voluntary and Federal & State mandatory deductions. Process special payroll at the direction of Management.