Payroll Coordinator (3-month contract)

Responsibilities

• Assisting to prep payroll for processing bi-weekly payroll for all 3 companies
• Receive timesheets for all employees (all 3 companies) and validate them with Email and GP
• Maintenance of Alta time payroll folder and Cross reference all tie outs in GP with the approval emails from managers in ALTA time: After the Admin team of each business unit confirms that the tie outs are ready, post all time on a weekly basis Maintain Log of Alta time approval emails in the pay period folders in the Payroll drive Coordinate with Admin and open/post corrections in GP Maintain a log of all corrections received from admin teams Maintain and update spreadsheets for all employees and their reporting managers – cross referencing the information in GP and Ultipro
• After the Admin team of each business unit confirms that the tie outs are ready, post all time on a weekly basis
• Maintain Log of Alta time approval emails in the pay period folders in the Payroll drive
• Coordinate with Admin and open/post corrections in GP
• Maintain a log of all corrections received from admin teams
• Maintain and update spreadsheets for all employees and their reporting managers – cross referencing the information in GP and Ultipro
• Extract Hourly and unit batch from GP on a weekly basis and upload to Ultipro for ATI Setting up any new hires, rate changes, terminations in FTTX, and UKG Extract & reconcile payroll file from GP Summary Sheet for upload to Ultipro Maintain and processing Garnishment payments for employees
• Setting up any new hires, rate changes, terminations in FTTX, and UKG
• Extract & reconcile payroll file from GP Summary Sheet for upload to Ultipro
• Maintain and processing Garnishment payments for employees
• Reply to all emails pertaining to basic queries on NS Payroll / Tier 2 /F3 email box
• Assist with updating PIER deficiencies and PD7A balancing for all 3 companies after each payroll. Check all permanent changes such as address, SIN no etc. for all employees prior to payroll run Any ongoing project such as vacation adjustment for Unit employees and moving benefit adjustment for T4 & RL purpose as directed by Manager After the payroll run provide all payroll related DPRs to Tier2 Employees Provide earning information for WCB and ICBC purposes Complete EI audits from service Canada and any personal information requested by CRA Work with admin team to educate on the best practices on posting timely tie outs and minimizing corrections and getting all technicians to update all orders in web-tracker on a timely fashion Conduct Roll call on weekly basis Coordinate at all times with team members on all related payroll tasks
• Check all permanent changes such as address, SIN no etc. for all employees prior to payroll run
• Any ongoing project such as vacation adjustment for Unit employees and moving benefit adjustment for T4 & RL purpose as directed by Manager
• After the payroll run provide all payroll related DPRs to Tier2 Employees
• Provide earning information for WCB and ICBC purposes
• Complete EI audits from service Canada and any personal information requested by CRA
• Work with admin team to educate on the best practices on posting timely tie outs and minimizing corrections and getting all technicians to update all orders in web-tracker on a timely fashion
• Conduct Roll call on weekly basis
• Coordinate at all times with team members on all related payroll tasks

Personal Qualities

Qualifications

• At least 2-3 year payroll experience
• Certification of (PCP) from the Canadian Payroll Association or working towards PCP.
• Working knowledge of payroll practices and (Federal) labour regulations & compliance
• The ability to deal with confidential and sensitive information in a diplomatic and tactful manner
• Proficient in MS Office applications including Word, Excel, Outlook, PowerPoint and Visio
• Proficient in Payroll software

Working Conditions