Payroll Analyst, Finance

Oversee and monitor on-call payouts and on-call log

Review processed payroll to ensure compliance with organizational policies and procedures, legislation and collective agreement Review coding, calculations and People and Culture documentation prior to payroll transmission Ensure that payroll changes are in accordance with program budgeting requirements Balance payroll and submit to 3 rd party service for processing Prepare, oversee and monitor documentation and correspondence regarding garnishments Maintain procedures documentation for payroll and pension, with integration to People and Culture

Review coding, calculations and People and Culture documentation prior to payroll transmission

Ensure that payroll changes are in accordance with program budgeting requirements

Balance payroll and submit to 3 rd party service for processing

Prepare, oversee and monitor documentation and correspondence regarding garnishments

Maintain procedures documentation for payroll and pension, with integration to People and Culture

Provide support to the payroll administrator function for leave coverage

Maintain accurate employee payroll records

Track new hires, terminations and changes

Complete Records of Employment (ROEs) and annual T4s/T4As

Verify payroll entries for staff when changing status (between FT and PT, and vice versa)

Reporting and Analysis:

Reconcile payroll-related accounts on a monthly basis

Responsible for submission of monthly reports, remittances and data transfers on a timely basis, including WSIB, EHT, CPP, EI, Pension, Union deductions, charitable donations, taxes

Ensure the timely processing of journal entries for payroll into the accounting system

Maintain payroll database through the import of files from payroll processing system

Ensure that the payroll hours are correctly coded for full time equivalent (FTE) count

Complete reporting to Pension Plan when required

Prepare Pension Adjustment numbers for T4 reports (annually)

Reconcile payroll for annual T4 reporting

Reconcile WSIB, EHT and payroll deductions for annual reporting

Review and prepare valuation of the leave balance reports for year-end audit

Provide analysis and assistance as required

Communication:

Respond to and resolve employee payroll inquiries

Establish and implement payroll training for new hires, coordinators, managers and directors

Payroll planning and coordination with People and Culture department

Follows safe work practices as established by the organization and the Program

This opportunity may be right for you if you have:

Education

Diploma or degree in accounting/ bookkeeping

Canadian Payroll Association certification preferred

Experience

Minimum 5 years of experience in a multi-location environment

Proficient with ADP Workforce Now payroll system

Experience with time and attendance systems is required

Solid understanding of Canadian federal and provincial payroll regulations

Experience with hourly and salaried payroll systems

Experience with payroll in a unionized environment

Understanding of and experience with supporting defined benefit pension plans

Accounting knowledge sufficient to complete journal entries and payroll account reconciliations

Detail oriented and ability to work to tight timelines

Excellent organizational skills and the ability to multi-task

Problem solving skills

Strong communication and interpersonal skills and the ability to work well with employees and managers at various levels of the organization

Ability to exercise tact and discretion in dealing with sensitive and confidential information

Oral and Written fluency in English is essential; Oral fluency in French will be considered an asset.

Technical

ADP Workforce Now - Advanced

MS Excel – Advanced

MS Word – Intermediate

MS Outlook – Intermediate

Sage 300 – Entry level

Additional Qualifications:

Successful applicants will be required to provide a clear Criminal Record Check obtained within the past six (6) months, as a condition of employment with YSB.

What we offer:

An opportunity to join a vibrant team and be part of truly meaningful and rewarding work;

15 days of annual vacation + 2 personal days;

100% YSB-paid group health benefits for eligible employees;

A team where you get to be yourself everyday and where you have the freedom to innovate.

Disclaimer:

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbents may be asked to perform other duties as required.

Join us!

If you think this vacancy is a good fit, we would love to hear from you. Please visit the career section of our website to submit your resume and one-page cover letter. Don’t just tell us what we want to hear, tell us your story and why you would make a great addition to our team.

We know applying to a job takes time and thank all candidates for their interest. While we are not able to get back to every candidate, we will ensure shortlisted applicants are aware of their status and will do our best to provide feedback if that can be helpful. Please be advised that although ADP has embedded AI functions YSB does not use this AI function to make hiring decisions. All recruitment decisions including the screening of applications are made by our hiring team, who review each application with care and consideration. We value the individuality and potential of each applicant and strive to create an inclusive hiring experience. If you have any questions about our recruitment practices, we encourage you to reach out to our Talent Acquisition Coordinator.

At YSB, we are committed to building a workforce that reflects the diversity of our community. We encourage applications from Indigenous peoples, racialized people, people with disabilities, people from the LGBTQ community and/or people with intersectional identities. Accommodation will be made available for applicants with a disability throughout the hiring process, kindly make your needs known in advance.

All interested candidates are encouraged to apply. In the event a qualified candidate is not found, candidates that do not meet the qualifications indicated on the posting may be considered. Qualified candidates may be contacted at any time throughout the application window, upon the closing date.