Payroll Administrator, US & Canada Payroll Processing

• Maintain payroll-related employee data and ensure payroll changes are accurately reflected between HR, payroll, and related systems.
• Support payroll setup for new hires, including required payroll documentation, jurisdictional requirements, tax setup, banking information, and other payroll-specific data.
• Execute payroll-related offboarding activities, including final pay information, required payroll documentation, and applicable compliance reporting.
• Promote data integrity between HRIS and payroll systems as the organization moves toward a more integrated HR and payroll environment.

• Serve as a point of contact for routine payroll questions and provide timely, professional support to employees, managers, Human Resources, and Finance.
• Research and help resolve payroll discrepancies or employee inquiries, escalating complex matters when appropriate.
• Communicate payroll deadlines, required documentation, and payroll-related information clearly and proactively.
• Handle employee and payroll information with a high degree of confidentiality, discretion, and professionalism.

• Support payroll administration in accordance with applicable US and Canadian payroll, tax, workers compensation, and reporting requirements.
• Assist with payroll reconciliations, including payroll data, deductions, tax withholdings, payroll-related balances, and other control accounts.
• Support payroll audits, workers compensation audits, and other state, federal, provincial, or internal payroll-related reviews.
• Assist with Canadian payroll reporting requirements, including ROE and T4/T4A preparation, as needed.
• Review US payroll provider outputs and reports to help ensure required payroll filings, tax reporting, and year-end documentation are accurate and complete.
• Identify opportunities to improve payroll processes, documentation, reconciliations, and data accuracy as the organization continues to grow.

• Post-secondary education in Payroll, Accounting, Finance, Human Resources, Business Administration, or a related field.
• Approximately 3+ years of experience in US payroll administration, payroll coordination, or a similar role.
• Experience with multi-state US payroll, payroll tax reporting, payroll audits, and workers compensation reporting or audits.
• Strong understanding of US payroll practices, including overtime rules, PTO treatment, payroll classifications, deductions, filings, and confidentiality requirements.
• Experience supporting end-to-end US payroll processes and employee payroll changes.
• Understanding of salaried and hourly payroll processes, timesheets, pay period changes, and recurring payroll deadlines.
• Experience working with Paychex is required.
• Experience with Easypay is considered an asset.
• Experience with FIFO and/or rotational employee payroll processing would be an asset.
• Experience working with HRIS/payroll integrations and maintaining data integrity between HR and payroll systems is considered an asset.
• Familiarity with SAP or experience supporting payroll in an SAP environment is considered an asset.
• Strong attention to detail and commitment to payroll accuracy, reconciliations, and audit-ready documentation.
• Excellent organizational and time-management skills, with the ability to manage recurring deadlines and competing priorities.
• Strong communication and interpersonal skills with an employee-focused approach.
• Ability to work independently while collaborating effectively across Human Resources, Finance, payroll providers, and other functions.

Compensation and benefits details will be discussed during the interview process.

We are committed to diversity and inclusivity in our hiring practices and encourage applications from all qualified individuals.