Payroll/Accounting Manager

Remote Position

Salary Range: $100,000 - $115,000 Yearly

Essential Responsibilities

Payroll Operations

Own end-to-end execution of all pay cycles (community and corporate, on-cycle and off-cycle) in Workday.

Publish and enforce the payroll calendar, input deadlines, and audit/confirm checkpoints across the portfolio.

Supervise, develop, and balance workload across the Payroll Specialist team; own error resolution and root-cause fixes.

Design and maintain payroll process documentation, controls, and business-continuity coverage.

Build standardized intake and onboarding workflows: new hire setup, status changes, and new position requisitions; and partner with community and operations leadership on timesheet input standards and compliance.

Accounting Integration

Own payroll GL configuration in Workday and mapping to Yardi Voyager; produce and validate payroll journal entries, accruals, and billbacks in partnership with the accounting team.

Reconcile payroll bank/clearing accounts; support month-end close, intercompany allocations, and audit requests.

Design and maintain portfolio-wide corporate and regional salary allocation methodologies, in partnership with the VP of Accounting.

Vendor & Compliance Management

Serve as primary relationship owner for our managed payroll services partner, including case management, SLA tracking, and quarterly tax balancing review.

Own multi-state payroll tax posture: registrations, SUI rates, jurisdiction setup, and agency notice resolution across six states.

Oversee garnishments, W-2 season, and year-end processing, including unemployment claims coordination.

Reporting & Labor Analytics

Serve as the payroll reporting partner to the Finance team: build and maintain Workday payroll reports feeding portfolio labor metrics (hours, overtime, premium pay, labor cost).

Produce a monthly community payroll input scorecard for community and regional leadership.

Qualifications

Bachelor's degree in Accounting or Finance required. 5–8+ years progressive payroll and/or payroll accounting experience; multi-state and multi-entity experience required (1,000+ employee scale strongly preferred).

Demonstrated GL/accounting fluency: journal entries, account mapping, cost allocations, reconciliations, close support; Yardi exposure a plus.

Experience designing payroll processes (intake forms, input standards, position-setup workflows) and driving field/manager accountability for data quality.

Workday Payroll experience strongly preferred, including report writing (custom reports, calculated fields); experience with a managed-payroll or BPO vendor relationship (e.g., OneSource Virtual, ADP) a significant plus.

Payroll or HRIS system implementation experience a plus.

Senior living, healthcare, or hospitality industry experience a plus (shift differentials, weekly cycles, high hourly population).

Working knowledge of multi-state wage & hour and payroll tax compliance (NJ, NY, PA, DE, MA, CT).