Part -Time Administrative Assistant (NY, Ithaca)

Summary/Objective

Essential functions/Responsibilities: duties include but are not limited to the following

• Answer, screen, and transfer inbound phone calls.
• Welcoming and directing tenants with inquiries and walk-ins.
• General clerical duties, including photocopying, maintaining an electronic and hard copy filing system, fax, and mailing.
• Retrieve documents from the filing system.
• Handle requests for information and data.
• Writing correspondences to tenants, employees, and external vendors.
• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings for the manager/supervisor.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Tenant-related matters (i.e. collecting tenant's rent, inputting and tracking work orders, walking the property to post or deliver notices).
• Special projects and reporting as needed to the manager/supervisor.
• Must respect tenant?s privacy and maintain confidentiality in all aspects of the site.