The Operations Training Assistant will support the PACAF Aviation Squadron Administrative Support for the US Air Force. This role shall coordinate with the training officer, squadron aviation resource management (SARM), UDM, and Operations Officer (DO) to arrange a schedule to facilitate operations, qualification, upgrade, test, exercises, and continuation training accomplishment to meet required currency and progression standards, IAW DO priorities. Coordinate with the Weapons Officer or DO for aircraft configurations two weeks prior and ensure OPSs (operations)/MX (maintenance)/Ammo (ammunition) schedules are synchronized.
Essential Job Functions
Shall build long-and short-range flight schedules to ensure full coverage of all aircrew, instructor, evaluator, support personnel, and supervisor positions. Coordinate with senior squadron leadership on a daily and weekly basis.
Shall keep track when crewmembers will be on leave, temporary duty, have scheduled medical appointments or other scheduling commitments.
Contractor will de-conflict crewmember schedules and work with flight leadership to ensure crews are available to meet assigned sortie taskings.
Shall track daily flight/ground/academic training requirements and accomplishments to facilitate accurate flight scheduling as directed by the operations officer.
Facilitate last-minute schedule changes to ensure full coverage by working with the current mission commander/operations supervisor (or equivalent) and flight responsible for the shift that is not fully manned.
Shall obtain aircraft and equipment availability data from MX and schedule crewmembers for training, exercises, simulators, and operations, as required.
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Shall publish/post scheduling data for unit long-/short-range ground/academic, flying, and simulator training event schedules on PEX/GTIMS/GDSS II, or other computer database systems.
Shall determine flight, ground, and simulator schedule requirements for upgrade, initial qualification, requalification, transition, currency, and continuation training based on syllabus requirements, student progression, weather, and daily equipment/training range availability.
Perform daily updates of scheduling data to compensate for changing conditions and training completion rates.
Shall coordinate with Operations Support Squadron (OSS) Plans department, outside agencies/exercise participants and higher headquarters, for example: RED FLAG, GREEN FLAG, Weapons School support, for reporting and to facilitate exercise/special event schedule coordination.
Shall correlate sortie length and airspace requirements with syllabus requirements.
Shall create, submit and file AF Form 1801s, Diplomatic Clearances (DIPs), Altitude Reservations (ALTRV) and any other Host Nation or local procedure forms required for flying operations.
Shall assist the DO in building the unit Annual Flying Hour Program.
Ensure all Flight Information Publications (FLIP) are current and accessible to all aircrew.
Shall update data in PEX/GTIMS, or future equivalent systems, and locally developed computer database systems as required.
Shall coordinate with training officer to review and update student/permanent party records, folders and grade books per the applicable AFIs: AFI 11- 202V2 and AFI 11-2MDS-V2 as well as associated MAJCOM/Installation supplements, and locally developed guidance.
Shall notify crewmembers, scheduling, and unit leadership of upcoming and overdue testing, evaluation, and training requirements via e-mail, telephone or in person.
Shall perform testing administrator duties/function for the unit.
Conduct monthly reviews of those aircrews entering into the first month of evaluation eligibility period.
Perform other duties as needed.
Necessary Skills And Knowledge
Proficiency in scheduling software and systems. Strong MS Office skills.
Excellent verbal and written communication skills to interact effectively with crew members and internal teams.
Strong attention to detail and ability to multitask in a dynamic, high-pressure environment.
Ability to think critically and make decisions quickly, especially in time-sensitive situations.
Minimum Qualifications
Minimum 1 -2 years of related experience
Must have a Secret clearance
US citizen
Ability to travel.
Preferred Qualifications
Possesses a Top-Secret clearance.
Experience working with PEX/GTIMS or similar proprietary scheduling program is highly desirable.
Experience working in a Flying Squadron/Group/Wing Stan/Eval office is highly desirable.
Pay and Benefits At Goldbelt, we value and reward our team's dedication and hard work.
We provide a competitive base salary commensurate with your qualifications and experience.
As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.
About Goldbelt, Inc.
IT Services & Consulting1600 employeesFounded 1974
Alaska Native Corporation providing federal contracting and commercial services.
