Operations Support Manager

This is a varied and fast paced role within a small but busy team! The right candidate will be expected to use their own initiative and be capable of thinking on their feet to resolve queries or issues. The candidate may be required to travel to sites as necessary.

Plan and prioritise tasks effectively to ensure each task is completed efficiently

Providing advice, guidance and training to new managers for process and use of systems.

Place orders for machinery, products and uniforms for site, and subcontractors.

Provide a professional service in all internal and external communications.

Adhoc and administration duties within the team – spreadsheets, presentations, letters etc

Raising PO’s, reviewing delivery dockets and liaising closely with our suppliers to chase up any outstanding deliveries or issues relating to same.

Invoicing queries support

Note taking for HR meetings

Action payroll queries including late wages, adjustments, pay rate changes etc

Monitor targets set for the Site Management & provide feedback

Ensure sites have adequate stock levels. Ensure monthly material orders are correct and completed on time and within budget

Report on weekly budgets

Provide regular feedback to management.

Assist Management team create new vacancy posts on Eploy & work with each stakeholder to ensure that a smooth process is conducted to ensure all new start paperwork is checked and sent onto recruitment for issuing of payroll numbers

Create reports for leavers / new starters and any other changes.

Manage and report on weekly hours budgets in line with KPI expectations

Ensure that a weekly check of the wage spend is actioned for any irregularities.

Create Audit trackers and share with team ensuring all milestones are adhered to and reported to client

Ensure Payroll Compliance procedures are strictly adhered to

Maintain regular contact with client(s) and ensure good relations are upheld

Action correspondence concerning contracts, queries, complaints etc

Attend the monthly KPI meetings and conduct notetaking, which will then be provided after the meeting with actions (if applicable)

Ensure ALL accidents paperwork is collated and sent to the Account Director and the tracker updated as per company procedure

Ensure the training matrix is updated where required and on time.

‘For nearly 50 years, we’ve played a vital role in helping our customers succeed. Built on strong, long‑standing relationships, our business is powered by people who are deeply connected to the communities where we live and work.

Our purpose guides every action and decision we make, “to proudly create safer and healthier communities today, for tomorrow.” It reflects who we are, what we stand for, and the impact we strive to make every day.

Across our team of 27,000 dedicated professionals from 157 countries, that purpose comes to life through commitment, care, and a shared responsibility to the people we serve—now and for generations to come. 'When you join Bidvest Noonan, you’re joining a team where your work has real impact, where your career can grow, where you belong, and where you help shape a safer, healthier future for us all.’

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