Operations Specialist

Responsibilities

• Provide administrative and operational support to the campus expansion team.
• Maintain and update centralized project repositories and trackers, and ensure documentation is current, accurate, and readily accessible to stakeholders.
• Support the development, implementation, and continuous improvement of operational processes, tools, templates, and project governance practices that support campus expansions initiatives.
• Assist campus expansion team with operational readiness activities, site visit planning and coordination, regulatory research, business license applications, procurement & purchase order management, and facility support.
• Maintain project plans, trackers, timelines, and status reports to ensure milestones, dependencies, risks, and action items are accurately documented and communicated.
• Leverage project management and reporting technologies, including AI-enabled tools, to improve operational efficiency.
• Support the coordination of regulatory and licensing activities by tracking deadlines and submission statuses.
• Develop and maintain key stakeholder relationships to support achievement of project objectives.
• Perform other duties as assigned.
• Comply with all policies and procedures.
• Bachelor's Degree required.
• 4+ years of experience in business operations or project management.
• Experience with process improvement, coordination, and change management preferred.
• Strong teamwork and interpersonal skills. Ability to interact with all levels within the organization and work with multiple projects simultaneously.
• Excellent analytical, problem-solving, and written & verbal communication skills.
• Exceptional organization skills; must be able to manage tasks and projects with minimal guidance.
• Ability to work independently and make sound decisions with minimal supervision and direction.
• Proficiency with Microsoft Office Suite required.
• Basic skills/knowledge of Smartsheet, SharePoint, and AI technology preferred.
• In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $50,000 and $70,000. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits. Covista offers a robust suite of benefits including:
• Health, dental, vision, life and disability insurance
• 401k Retirement Program + 6% employer match
• Participation in Covista’s Flexible Time Off (FTO) Policy
• 12 Paid Holidays For more information related to our benefits please visit: https://careers.covista.com/benefits
• Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation