bayt
Operations & Office Manager (Asset Management / Financial Services)
Aventicum Capital Management (Qatar) LLC
Doha, QAT
Full Time
Mid
2 months ago
Trade ProcessingReconciliationKYC/AMLInvestor ReportingMicrosoft OfficeOffice Management
Free
Job Fit Check
Base Career helps you apply smarter for this job.
?%
Ready to ScanKey skills for this role
Trade ProcessingReconciliationKYC/AML
About the Role
Aventicum Capital Management seeks an Operations & Office Manager to support daily operations, investor servicing, and corporate governance in a Doha-based asset management firm.
Key Skills for This Role
Trade ProcessingReconciliationKYC/AMLInvestor ReportingMicrosoft OfficeOffice Management
Responsibilities
- Support daily operational workflows, including trade processing and reconciliations
- Liaise with custodians, fund administrators, and other external service providers
- Assist in investor onboarding processes, including KYC/AML documentation tracking
- Coordinate with Compliance on regulatory requirements and reporting
- Support the preparation and review of investor reports, ensuring accuracy and timeliness
- Assist in the preparation of Board and committee materials, including minutes and documentation
- Maintain organized and secure document management systems
- Handle confidential correspondence and internal reporting workflows
- Oversee day to day office operations, including vendors, facilities, and IT coordination
- Manage scheduling, meetings, travel arrangements, visas, and logistics for senior stakeholders
Requirements
- Bachelor’s degree in Business Administration, Finance, or a related field
- 2–4 years of experience in operations, office management, or administrative roles within financial services, banking, or fund administration
- Strong organizational skills with the ability to manage multiple priorities
- High level of discretion and professionalism when handling confidential information
- Proficiency in Microsoft Office (Excel, Word, PowerPoint)
- Fluency in English is required
Full Job Posting
About the Role
- We are seeking a proactive and detail oriented Operations & Office Manager to support the day to day activities of a growing asset management firm based in Doha.
- This is a unique opportunity for an early career professional to gain hands on exposure to investment operations, investor servicing, and corporate governance, while also taking ownership of office management and administrative functions.
- Working closely with senior leadership, you will play a key role in ensuring the smooth execution of operational processes, coordinating with external service providers, and maintaining high standards across internal administration and reporting.
Key Responsibilities
- Support daily operational workflows, including trade processing and reconciliations
- Liaise with custodians, fund administrators, and other external service providers
- Assist in investor onboarding processes, including KYC/AML documentation tracking
- Coordinate with Compliance on regulatory requirements and reporting
- Support the preparation and review of investor reports, ensuring accuracy and timeliness
- Assist in the preparation of Board and committee materials, including minutes and documentation
- Maintain organized and secure document management systems
- Handle confidential correspondence and internal reporting workflows
- Oversee day to day office operations, including vendors, facilities, and IT coordination
- Manage scheduling, meetings, travel arrangements, visas, and logistics for senior stakeholders
- Ensure smooth office operations and a professional working environment
Skills
- Bachelor’s degree in Business Administration, Finance, or a related field
- 2–4 years of experience in operations, office management, or administrative roles within financial services, banking, or fund administration
- Strong organizational skills with the ability to manage multiple priorities
- High level of discretion and professionalism when handling confidential information
- Proficiency in Microsoft Office (Excel, Word, PowerPoint)
- Familiarity with fund operations or investment environments is an advantage
- Knowledge of Qatar Financial Centre (QFC) processes is a plus
- Fluency in English is required
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career