Operations Manager
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About the Role
**Operations Manager — Chief of Staff Track** **Aethoras Global Investment Advisory \| Dubai, UAE** **About Aethoras** Aethoras is a Dubai\-headquartered advisory firm that architects cross\-border wealth through strategic global real estate, residency and citizenship pathways, and business setup integrated into one coherent strategy for founders, investors, and families across five continents. We are a young, fast\-growing firm at an inflection point. The found
Key Skills for This Role
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Overview
Operations Manager — Chief of Staff Track
About Aethoras
Aethoras is a Dubai-headquartered advisory firm that architects cross-border wealth through strategic global real estate, residency and citizenship pathways, and business setup integrated into one coherent strategy for founders, investors, and families across five continents.
We are a young, fast-growing firm at an inflection point.
The founder runs every function today.
That's about to change.
This is the hire that changes it.
The Role
We're looking for an Operations Manager who will become the operational backbone of Aethoras, the person who takes everything off the founder's plate that isn't content creation, client advisory, and business development.
This is not a traditional assistant role.
You will own operations end-to-end.
You'll manage the founder's schedule, coordinate with partners across jurisdictions, handle client onboarding logistics, prepare proposals and documentation, manage CRM and pipeline tracking, and gradually build the systems and SOPs that make the business repeatable and scalable.
If you prove yourself — and the bar is high — this role evolves into Chief of Staff within 6-12 months as the team grows.
You'll be the first hire.
That means you'll shape everything that comes after.
Immediate (Month 1-3)
- Own the founder's calendar, inbox triage, and communications management
- Coordinate with partners: developers, lawyers, CBI programme providers, wealth advisors
- Prepare client-facing documents: proposals, investment summaries, onboarding packs
- Manage CRM: pipeline tracking, lead follow-ups, client status updates
- Handle administrative operations: licensing, compliance coordination, document management
- Begin documenting processes — every task you learn becomes an SOP for the next person
Growth Phase (Month 3-6)
- Manage onboarding of new commission-based advisors joining the team
- Coordinate social media scheduling and content calendar (working alongside a content creator/editor)
- Support webinar logistics, event coordination, and digital product launches
- Build and maintain the company's internal knowledge base and process documentation
- Take ownership of client experience from first touch to post-closing follow-up
Chief Of Staff Track (Month 6-12)
- Manage a small team of advisors and support staff
- Own project management across multiple concurrent client mandates
- Represent Aethoras in partner meetings and operational discussions
- Drive strategic initiatives: new market research, partnership development, product innovation
- Become the person who can run the business for a week if the founder is creating content, traveling, or focused on high-value work
Must-Haves
- 2-5 years of experience in operations, executive support, project management, or client services — in real estate, consulting, finance, legal, or a fast-paced startup
- Exceptional organisational skills — you don't drop balls, period
- Strong written and verbal English — you'll draft client communications, proposals, and partner emails
- Comfortable with technology: CRM tools, project management software, Google Workspace, AI tools
- Based in Dubai or willing to relocate (hybrid flexibility possible)
- You take initiative — you don't wait to be told what needs doing
- Strong advantages:
- Multilingual (Turkish, Arabic, Russian, French, Spanish — any of these is a significant plus)
- Experience in Dubai's real estate or financial services sector
- Familiarity with CBI/RBI programmes, Golden Visa, or international business setup
- Startup or founder-support experience — you understand the pace and ambiguity
- Experience building SOPs or process documentation from scratch
- The personality we're looking for:
- You thrive in ambiguity and can create order from chaos
- You're detail-obsessed but can also see the big picture
- You're not precious about title — you'll do whatever needs doing, from booking a restaurant to preparing a $2M investment proposal
- You want to grow into a leadership role, not stay in a support role forever
Compensation
- **Base:**
- AED 5,000 - 10,000 depending on experience, plus commission structure
- **Performance bonus:**
- Tied to measurable operational improvements and business growth
- **Chief of Staff promotion:**
- Clear path within 6-12 months with corresponding compensation increase
- **Upside:**
- This is a ground-floor opportunity at a firm built to scale globally, the ceiling is as high as your ambition
How To Apply
Send your CV and a short note (2-3 paragraphs max) explaining:
1.
Why this role interests you specifically
2.
One example of a time you created a system or process that made someone else's work easier
careers@aethoras.com
— Subject line:
"Operations Manager — Dubai"
We read every application.
No recruiters, please.
Aethoras
\|
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