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Operations Executive
SANY Group
Johor Bahru, KSA
Full Time
Mid
Field
1 weeks ago
Microsoft OfficeProject CoordinationDocumentation ManagementData AnalysisMandarin
Free
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Microsoft OfficeProject CoordinationDocumentation Management
About the Role
SANY Group seeks an Operations Executive to support the General Manager and coordinate day-to-day operations of port machinery projects. Responsibilities include executive support, operations coordination, documentation management, and project coordination.
Key Skills for This Role
Microsoft OfficeProject CoordinationDocumentation ManagementData AnalysisMandarin
Responsibilities
- Assist the General Manager in daily operational and administrative tasks
- Coordinate internal communications, consolidate updates, and prepare briefing materials for management
- Follow up on action items assigned by the General Manager to ensure timely completion
- Arrange meetings, prepare minutes, track progress, and support decision making activities
- Assist in daily operations of port machinery projects (STS, RTG/RMG, EH, Terminal Tractor, etc.)
- Track project progress, site requirements, material readiness, and work orders
- Compile operational data, including equipment performance, maintenance records, and KPI dashboards
- Prepare daily, weekly, and monthly reports for internal and customer use
- Manage documentation such as contracts, technical files, acceptance records, maintenance reports, and project documents
- Prepare presentations, SOPs, training materials, workflow charts, and meeting minutes
- Coordinate manpower, tools, vehicles, and materials for on site operations
- Support communication with customers on operational coordination and general updates
Requirements
- Diploma or Bachelor’s degree in Logistics, Engineering Management, Business Administration, or related fields
- 1–3 years of experience in operations, project coordination, executive assistance, or administrative roles
- Proficient in Microsoft Office (Excel, Word, PowerPoint)
- Excellent communication and coordination skills
- Basic English proficiency for communication and documentation
- Experience in engineering, manufacturing, port machinery, or supply chain sectors is a plus
- Mandarin proficiency is an advantage
Full Job Posting
Overview
- We are looking for a proactive, highly organized, and detail oriented Operations Executive to support our General Manager while coordinating the day to day operations of our port machinery projects. This role offers the opportunity to work closely with senior management, engineering teams, customers
Key Responsibilities
- Assist the General Manager in daily operational and administrative tasks. Coordinate internal communications, consolidate updates, and prepare briefing materials for management. Follow up on action items assigned by the General Manager to ensure timely completion
- Arrange meetings, prepare minutes, track progress, and support decision making activities.
- Handle confidential matters with professionalism and discretion.
- Assist in the daily operations of port machinery projects (STS, RTG/RMG, EH, Terminal Tractor, etc.).
- Track project progress, site requirements, material readiness, and work orders.
- Compile operational data, including equipment performance, maintenance records, and KPI dashboards.
- Prepare daily, weekly, and monthly reports for internal and customer use.
- Manage documentation such as contracts, technical files, acceptance records, maintenance reports, and project documents.
- Prepare presentations, SOPs, training materials, workflow charts, and meeting minutes.
- Assist in submitting customer required documents (e.g., SAT/FAT documents, punch lists, rectification reports).
- Coordinate manpower, tools, vehicles, and materials for on site operations.
- Track project milestones and maintain clear communication between engineering, service teams, and management.
Qualifications & Requirements
- Diploma or Bachelor’s degree in Logistics, Engineering Management, Business Administration, or related fields.
- 1–3 years of experience in operations, project coordination, executive assistance, or administrative roles.
- Experience in engineering, manufacturing, port machinery, or supply chain sectors is a plus.
- Strong organizational and multitasking abilities; able to prioritise and manage deadlines.
- Proficient in Microsoft Office (Excel, Word, PowerPoint).Excellent communication and coordination skills'.
- Basic English proficiency for communication and documentation; Mandarin proficiency is an advantage.
- Experience supporting senior management or involving cross department coordination.
- Familiarity with port operations or heavy equipment service workflows.
- Skills in data analysis or simple dashboard/report creation.
- Based on project needs; occasional site visits to ports, workshops, or customer locations may be required.
Working Location
- Johor (Full Time)
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