Operations Administrator

Explore A Career At Mosaic Mosaic is a diversified, 100% Canadian-owned land solutions company focused on long-term value creation from private forest lands and public forest tenures.

Through an integrated, multi-use approach, Mosaic manages its land base across sustainable forestry, renewable energy, watershed services, recreation, real estate and carbon programs, bringing together innovation and stewardship to strengthen economic performance and environmental resilience.

By aligning these complementary uses within a single land portfolio, Mosaic builds lasting value while helping shape the future of sustainable land management.

Learn more at MosaicForests.com.

The Opportunity Mosaic is seeking an Operations Administrator to work out of our Nanaimo office on Vancouver Island, British Columbia.

The Role Reporting to the Operations Accounting Manager, the Operations Administrator will support operations and the finance team by overseeing contract administration and daily load production accuracy, completeness, and associated pay.

Specific responsibilities include but are not limited to:

• Utilize company applications to manage contracts and oversee their complete execution;
• Manage vendor holdbacks and ensure proper accounting;
• Handle insurance requests, WSBC, and interactions with external parties;
• Account for road construction activities and create internal invoices and road metrics;
• Create and maintain Log Inventory Management System (LIMS) contracts;
• Generate invoices using accounting software or templates;
• Support annual audit and ad hoc operations reporting requests and maintaining financial system accounts related to contractor holdbacks and advances; and
• Support continuous improvement initiatives.

• Post Secondary education in a related field or equivalent;
• 2 + years of administrative office experience, data entry or contract administration experience;
• Strong attention to detail and analytical skills;
• Strong verbal, written and interpersonal communication skills;