Operations Administrator

We are looking for a highly organized, detail-oriented, and proactive Executive & Operations Admin to support the Managing Director and contribute to key operational, administrative, and cross-departmental activities.

The role spans operations, finance, HR, marketing, and light development support, providing a unique opportunity to work at the heart of a growing business.

· Completing applications and updating contracts

· Supporting in proposal development

· Preparing materials and attending board meetings (taking notes)

· Managing calendar and scheduling meetings

· Preparing meeting agendas and handling logistics

· Handling internal and external correspondence

· Managing and maintaining company files and records

· Maintaining and updating the CRM system

· Maintaining Access records and flow

· Gathering competitor or trend insights

· Handling vendor coordination and managing subscriptions

· Preparing weekly summary reports (tasks, pending items, deadlines)

· Drafting emails, summaries, and communications

· Attend select Client/Prospect meetings, Online and Physical, and log/followup on details.

· Overseeing accounts and managing expenses

· Following up on P&L, balance sheets and liaising with external accountants.

· Managing payroll coordination

· Issuing invoices with accountants and following up on payments

· Managing payables and receivables

· Managing employee needs and insurance

· Coordinating with DIFC or relevant authorities

· Managing travel arrangements

· Managing supplies and office needs

· Handling onboarding and offboarding of employees, including access provisioning

· Managing LinkedIn and sending invitations

· Posting content online

· Overseeing and updating the company website

· Preparing and updating marketing material

· Explore current and future BTA membership (Microsoft Partnership/Ignyte)

· Assisting with lead generation and prospect research

· Coordinating meetings and follow-ups with potential clients

· Preparing sales presentations and proposals

· Maintaining CRM records and sales documentation

· Supporting the sales team with organizing events, demos, and outreach activities

· Support in developing strategies

· Business Administration or related qualifications

· Excellent English communication skills (written and spoken)

· High proficiency in MS Office (Excel, Word, Outlook)

· Strong organizational and multitasking abilities

· Experience using digital tools such as CRMs, cloud storage, LinkedIn, etc.

· Strong initiative, discretion, and attention to detail

· Bonus: Familiarity with Power BI, or lightweight development tools

· Direct exposure to multiple business functions

· A dynamic and fast-paced work environment

· Learning opportunities across strategic, operational, and technical domains

· Flexibility and autonomy to make an impact