Operations Administrator
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Key skills for this role
Role Overview
The employer is seeking an organized Operations Administrator with a background in swimming pool construction.
The role combines executive support, project coordination, procurement, logistics, and finance administration in a hands-on construction environment.
Key Skills for This Role
Full Job Posting
About the Role
The employer is seeking an organized Operations Administrator with a background in swimming pool construction.
The role combines executive support, project coordination, procurement, logistics, and finance administration in a hands-on construction environment.
Executive and Administrative Support
- Manage executive calendars, scheduling, and strategic meeting coordination for senior leadership.
- Arrange and coordinate business travel.
- Provide administrative support to the team.
Project Coordination
- Support technical and commercial project coordination for pool construction projects.
- Prepare and manage project submittals.
Procurement and Inventory
- Manage procurement processes and vendor sourcing.
- Maintain office and warehouse inventory.
- Identify opportunities to improve operational efficiency and control costs.
Logistics and Shipping
- Coordinate shipping operations and documentation with freight forwarders.
- Ensure timely and efficient inbound and outbound deliveries.
Financial Administration
- Manage client invoicing and supplier bill processing.
- Process payment transactions, issue cheques, and maintain accurate financial records.
HR and Onboarding
- Manage employee onboarding documentation.
- Coordinate visa processing and health insurance arrangements for new hires.
Qualifications
- Prior experience as an Operations Administrator, Executive Assistant, or in a similar role.
- Swimming pool construction or broader construction industry experience is advantageous.
- Experience managing calendars, travel, and senior leadership support.
- Working knowledge of project submittals and technical or commercial project coordination.
- Experience with procurement, vendor management, inventory control, freight forwarding, shipping documentation, invoicing, payment processing, and employee onboarding.
- Strong organization, communication, and deadline-management skills.
- Proficiency in Microsoft Office or relevant ERP or operations software.
What We Offer
- Competitive salary.
- Health insurance.
- Growth opportunities within the company.
- Visa sponsorship.
Workplace and Compensation
- Work is performed in person.
- Pay is AED 4,500 to AED 5,000 per month.
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