Operations Administrative Assistant, Souch Campus

Gathers, analyzes, and reports data on student numbers to ensure admissions targets are met.

Assists with the development and implementation of marketing, recruitment, and retention strategies.

Supports Human Resources activities, including recruitment, onboarding, performance tracking, and orientation of personnel.

Assists with the preparation and monitoring of operating and capital resource budgets.

Tracks and monitors department incomes and expenditures, ensuring alignment with budget forecasts.

Coordinates special projects and initiatives led by the Associate Dean, ensuring timely execution and follow-up.

Supports new staff members with orientation, key requisitions, office space, and resource setup.

Plans and organizes department events, including faculty development sessions and student engagement activities.

Coordinates meetings, including preparing agendas, itineraries, meeting notices, and related materials; manages the Associate Dean’s calendar.

Acts as a liaison with internal and external stakeholders to ensure effective communication and collaboration.

Prepares various reports, organizes and tracks information, and maintains department documentation.

Supports facility operations related to program delivery.

Skills & Abilities:

Excellent interpersonal and communication skills.

Strong organizational and time management skills.

High attention to detail and accuracy in financial tracking and reporting.

Adaptability and problem-solving skills in a fast-paced environment.

Proficient with MS Office Suite (Excel, Word, PowerPoint, Access, Teams) and other administrative systems.

Familiarity with policies, guidelines, and procedures that impact department operations.

Awareness of budget-related processes and student administration systems.

Ability to exercise professionalism and discretion when handling confidential matters.

Qualifications:

High school diploma or equivalent.

Related post-secondary certificate or diploma preferred.

Minimum of three years of related experience in administrative support roles.

Experience in post-secondary administration or supporting senior leadership is an asset.

Equivalencies may be considered.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).