Operations Admin Lead – Executive Office

• Continuous Improvement: Analyze, propose, and implement tools or templates to automate and standardize document management and administrative follow-ups.
• Ad Hoc Project Management: Take charge of coordinating one-time internal events, strategic meetings, or special projects related to LawZero’s operational development.

• Experience: 2 to 5 years of experience in executive support or managing complex administrative operations, ideally in a multi-entity environment (connected ecosystems, matrix structures, or service firms).
• High-Volume Email Management: Demonstrated ability to manage massive email flows, distill key points, and draft responses independently.
• Interpersonal Skills: A professional, advisory-oriented approach, a high degree of discretion, and the ability to interact diplomatically with a diverse range of partners and stakeholders.
• Collaboration: A natural ability to collaborate effectively with different teams, manage varied priorities, and maintain positive relationships.
• Organizational Skills and Structure: An analytical and rigorous mindset, focused on solutions, with a passion for optimizing evolving processes and anticipating logistical needs.
• Bilingualism: Flawless command of French and English, both spoken and written, as the majority of daily communications take place on an international scale.

Why this role is unique

This role goes beyond simple administrative management to become a true strategic driver.

You will act as a key liaison, ensuring a smooth flow between management priorities, our partners’ requirements, and our co-president’s commitments.

Your mission is to organize our day-to-day operations, anticipate logistical needs, and ensure that the executive team can focus its efforts on high-impact mission objectives, while guaranteeing the consistency and quality of our operations on an international scale.

What we offer

• The opportunity to contribute to a unique mission with a major impact
• Comprehensive health benefits
• A minimum of 20 days vacation per year upon start
• A minimum retirement savings employer contribution of 4%
• Generous flexible benefits designed to contribute to your well-being
• A team of passionate experts in their field
• A collaborative and inclusive work environment with offices in the heart of Little Italy, in the trendy Mile-Ex district, close to public transportation.

LawZero is a non-profit organization committed to advancing research and creating technical solutions that enable safe-by-design AI systems.

Its scientific direction is based on new research and methods proposed by Professor Yoshua Bengio, the most cited AI researcher in the world.

Based in Montreal, LawZero’s research aims to build non-agentic AI that learns primarily to understand the world rather than to act in it, giving truthful answers to questions based on transparent and externalized probabilistic reasoning.

Such AI systems could be used to accelerate scientific discovery, to provide oversight for agentic AI systems, and to advance the understanding of AI risks and how to avoid them.

LawZero believes that AI should be cultivated as a global public good—developed and used safely towards human flourishing.

For more information, visit www.lawzero.org

You belong here

At LawZero, diversity is important to us.

We value a work environment that is fair, open and respectful of differences.

We welcome applications from highly qualified individuals interested in working towards our mission in a respectful, inclusive and collaborative setting.

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Details on how you can exercise your rights can be found in our Privacy Policy.