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Operational Support (Junior/Senior) Manager ( / Executive Assistant role)
KSANSA
Riyadh, KSA
Full Time
Manager
Onsite
4 weeks ago
ExcelPowerPointWordAI toolsBudget managementTravel coordination
Free
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About the Role
KSANSA is seeking a sharp, hands-on Operational Support Manager to join their Riyadh team. This role involves owning budget segments, organizing executive travel, handling multi-currency transactions, and supporting strategic projects.
Key Skills for This Role
ExcelPowerPointWordAI toolsBudget managementTravel coordination
Responsibilities
- Own budget segments end to end, including cashflow planning and variance analysis
- Organize executive travel independently, including commercial and private aviation, hotels, and visas
- Present deliverables and executive briefings independently
- Handle multi currency transactions, payment sheet oversight, and financial reporting
- Build and maintain supplier and banking relationships
- Support asset management topics including capex/opex planning
- Plan and execute events and projects in KSA and abroad
- Deliver analytics and insights on strategic projects
- Lead and work closely with team members across locations, including managing direct reports
Requirements
- 5–10 years of experience
- Bachelor's or Master's in Business, Economics, Management, or related field
- Professionally proficient in English
- Expert level command of Excel, PowerPoint, and Word
- Confident navigating AI tools
- Proven track record in confidential environments
- Entrepreneurial mindset: proactive, accountable, solutions first
- Comfortable presenting to C suite and board level stakeholders
- Able to travel 3 to 5 months per year
- Based in Riyadh since at least one year, or a Saudi national
- Resilient under pressure, adaptable to volatile schedules
- Experience managing direct reports
Full Job Posting
About KSANSA
- KSANSA is a brand operating within a private family office environment with core operations across Riyadh, Khobar, and London, and other activities in Europe and the USA.
The Role
- We're looking for a sharp, hands on operator to join our team in Riyadh. This is not a spectator role: you will be embedded in day to day supporting operations across finance, logistics, travel, research, and executive support.
What You'll Do
- Own budget segments end to end (estimated ~10mio SAR per year); from build and cashflow planning to variance analysis and rolling forecasts.
- Organize executive travel independently and end to end; commercial and private aviation, hotels, fleet, restaurants (support on visas, passports, embassy coordination, etc.).
- Present deliverables and executive briefings independently: from first slide to board level delivery.
- Handle multi currency transactions, payment sheet oversight, financial mapping and reporting.
- Build new contacts and uphold banking and supplier relationships.
- Support asset management topics (UK): capex/opex planning, monitoring.
- Plan and execute events and projects, both in KSA and abroad: sourcing, invitations, procurement, logistics, and on the ground delivery.
- On strategic projects: deliver analytics and insights, build action plans, and support due diligence processes.
- Lead and work closely with team members across locations, including managing direct reports.
What We're Looking For
- 5–10 years of experience (strong performers with less experience are welcome to apply).
- Bachelor's or Master's in Business, Economics, Management, or a related field (or other if you want to switch careers and are a fast learner = no problem either).
- Professionally proficient in English (written and spoken) a must / a plus if also Arabic.
- Expert level command of Excel, PowerPoint, and Word (we work in the Google ecosystem with all tools).
- Confident navigating AI tools (via Gemini) beyond basic prompting for email responses.
- Proven track record in confidential environments. Startup experience is welcomed as well.
- Entrepreneurial mindset: proactive, accountable, solutions first.
- Comfortable presenting to C suite and board level stakeholders (or not afraid of that).
- Able to travel 3 to 5 months per year with previous exposure to UK/EU or other markets.
- Based in Riyadh since at least one year, or a Saudi national based in Riyadh (or Saudi national genuinely willing to relocate, but preference for Riyadh based).
- Resilient under pressure, adaptable to volatile schedules and peak periods, closings, etc.
- A team player with some experience managing direct reports this is a must.
What We Offer
- Base salary: 15,000–20,000 SAR/month (net salary).
- Quarterly bonus: 10,000–15,000 SAR (linked to budget variance performance and eNPS/NPS scores) (net).
- Discretionary bi yearly bonus tied to operational and travel performance.
- Discretionary end of Ramadan holiday gift.
- Total fin package: up to 100k USD (or equivalent in SAR) net per year.
- Travel expense budget (for networking dinners, etc.).
- Basic health insurance.
- Dedicated mentor for the first two years.
- Up to 2 months of flexible leave per year.
- All expenses paid international travel.
- Visa arrangements / sponsorship done if non Saudi.
Recruitment Steps
- 1> screening of CVs
- 2> invitation for 10min call
- 3> invitation for 40min call (based on 3 questions)
- 4> business case (1 week prep) and presentation to key stakeholders
- 5> 5 best candidates invited for 1on1 with Principal
- Total process deadline: mid of August 2026
- Start date: end of August to maximum end of September.
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