Office Services Assistant

Works Closely With: Director of Finance, Program Directors, Vendors

The Office Services Specialist performs centralized purchasing functions for the agency, ensuring all procurement activities follow established policies, funding requirements, and internal controls.

This role manages purchase requests, purchase orders, and procurement documentation.

The position supports cost-effective purchasing, maintains compliance with agency policies, and ensures timely coordination with Accounts Payable for invoice processing and vendor payments.

• Process, code, and enter invoices for several programs with correct GL and funding allocations.
• Enter various reoccurring monthly invoices into Microix purchasing system, as well as centralized purchasing for various central office programs.
• Create, issue, and track purchase orders.
• Assist with vendor contracts, renewals, and supporting documentation.
• Assist with fixed assets-purchases of $5,000 or greater.